Description
A. Fleet Allocation & Usage QA (30%)
- Daily audit of bike check-in/out logbook vs GPS report-flag bikes out after 8pm, personal use, or unauthorized location.
- Verify that every bike allocated has valid documents: Insurance, Road License, Service card, helmet, reflector.
- Check if rider hrs valid license and signed bike responsibility form.
- Sample 10 bikes weekly in parking: physical condition vs last report.
B. Maintenance & Repairs (25%)
- Audit all job cards: Was repair really needed? Was the cost approved? Was the same bike repaired twice for the same fault within 30 days?
- Verify garage invoices vs actual work done physical inspection of bike after major repair.
- Check preventive service compliance: Is service done every 1000km or skipped?
- Flag fake or inflated invoices and collusion with garage.
C. Fuel & Cost control (25%)
- Daily QA of fuel consumption: System report vs fuel station report vs GPS mileage. Detect fraud.
- Audit fuel cards: Card assigned to bike? Fueling outueling outside, Dar? Over fueling?
- Calculate fuelefficiency per bike(km per litre)-flag bikes with abnormal consumption (less than 20km/L)
- Verify all fuel receipts and monthly fuel bill before payment approval.
D.Safety, Compliance, Safety & Documentation QA (20%)
- Audit GPS violations: Over speeding, no helmet, Night riding, Harsh braking-ensure Fleet Officer actioned 100%
- Verify accident reports: Was an accident reported within 2hrs? Police report attached? Insurance claimed?
- Audit fleet files: Is file complete for each bike? Missing documents=QA finding.
- Prepare weekly Fleet QA findings report with evidence (photos, GPS screen shots, receipts).