Senior Executive Assistant

TooMuchWifi is a leading provider of fast, reliable, and affordable internet connectivity to aspirational communities in South Africa.  We are a fast-growing company with a great culture that encapsulates our values - Accountability, Kindness, Integrity, Timeliness, and Hard Work.  

We care deeply about our dedicated, hardworking team and the communities we serve.  

Our purpose, mission, and social impact drive and inspire us every day. 

Our working environment is colourful, fun, collaborative, and kind.  We have come a long way and have amazing stories to tell!  

What we offer:

• Health Insurance, Medical aid
• Comprehensive Life Cover 
• Free 24/7 Employee Assistance Program (EAP) for all our staff and their family
• Annual performance bonuses and salary increases
• Employee Share Ownership Plan (ESOP) for qualifying staff
• Generous time off (annual leave)
• Birthday leave
• Discounted TooMuchWifi internet packages
• Casual Fridays
• Fun company events, including transportation
• Sports club 
• Staff loans (interest-free)
• Successful candidate placement referral cash bonus for staff

A seasoned senior-level Executive Assistant with extensive experience in strategic operations, project management, and company administration extending beyond traditional executive support to drive efficiency and organisational success. The ideal candidate will have analytical prowess, problem-solving abilities, and strong interpersonal skills.

The Executive Assistant will report directly to the CEO as their trusted second-in-command assistant, contributing to the formulation and execution of strategic initiatives while efficiently managing administrative tasks for a well-organised CEO. The successful candidate will be able to excel in executive support functions and data-driven project coordination and committee reporting.

• Work closely with the CEO to provide support, insights, and analytical perspectives on strategic planning and decision-making.
• Oversee special projects and report progress to the CEO.
• Manage and coordinate committee admin and reporting, including scheduling and preparation from the Board of Directors to Management Committee level.
• Work with the Business Intelligence team to gather and analyse data from various sources to generate reports, prepare presentations, and provide recommendations for the CEO’s strategic objectives and decisions.
• Provide traditional executive support and handle confidential matters with discretion and professionalism.
• Draft, edit, refine, and finalise communications, including executive-level presentations, reports, and correspondence.
• Develop and maintain positive relationships with all stakeholders, representing the CEO’s office and fostering collaboration.
• Plan, coordinate, and schedule meetings and events involving the CEO.
• Prepare all materials, manage logistics, and ensure smooth execution of all meetings and events.
• Act as the primary point of contact between the CEO and key stakeholders, managing requests, enquiries, and internal and external relations.
• Manage company secretarial responsibilities.
• Work closely with the VP of People & Organisation and provide support with company-related administration and documentation.

Bachelor’s degree in business administration, management, law, or a related field.

• 5+ years experience in a similar role, which included non-traditional executive support functions in operations and/or data analytics, preferably in a start-up or fast-paced environment.
• Prior experience as a consultant at a reputable consulting firm is advantageous.
• Proven ability to oversee and advance company secretarial functions, ensuring compliance with regulatory and governance standards.
• Self-starter with a strong work ethic and a sense of ownership and accountability.
• Proficient in analysing data to inform strategic decisions.
• Structured thinking - the ability to break down complex problems into manageable parts and approach them methodically.
• Flexible and able to effectively support the CEO.
• Excellent command of the English language, both verbal and written.
• Attention to detail and accuracy is essential.
• Must be able to deliver before or by required deadlines.
• Problem-solving and proactive with strong decision-making skills.
• Able to prioritise tasks and manage expectations.
• Excellent time and stakeholder management.
• Advanced computer literacy (MS Office, Google Suite, task management software such as Jira).