Executive Assistant or Management Trainee

Responsibilities:

1. Calendar Management: Efficiently manage the COO's schedule, including scheduling meetings, appointments, and conference calls. Prioritize and coordinate appointments, ensuring the COO's time is optimized.
2. Communication and Correspondence: Handle incoming and outgoing communication on behalf of the COO. This includes managing emails, phone calls, and other forms of correspondence with professionalism and accuracy.
3. Meeting Coordination: Arrange and organize meetings, both internal and external, including preparing agendas, collating necessary materials, and providing meeting minutes or summaries when required.
4. Information Management: Maintain confidential and sensitive information, ensuring data is organized and easily accessible. Utilize appropriate tools and software to manage documents and data effectively.
5. Travel Arrangements: Plan and coordinate travel arrangements for the COO, including booking flights, accommodations, ground transportation, and other related logistics.
6. Administrative Support: Provide administrative support to the COO, such as processing expenses, preparing reports, and handling other administrative tasks as required.
7. Project Support: Assist in managing special projects as assigned by the COO. This may involve conducting research, gathering data, and preparing presentations or reports.
8. Cross-Functional Collaboration: Collaborate with other departments and executives to facilitate seamless communication and information flow within the organization.
9. Executive Office Operations: Contribute to the overall efficiency and effectiveness of the executive office by implementing best practices and streamlining processes.
10. Learning and Development: As a Management Trainee, actively participate in training programs designed to develop leadership and managerial skills, and gain a comprehensive understanding of the company's operations.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Prior experience as an Executive Assistant or in a management trainee program is plus but not mandatory.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in using office productivity tools such as Microsoft Office Suite.
• Ability to handle sensitive and confidential information with discretion.
• Proactive and self-motivated with the ability to work independently and as part of a team.
• Adaptability and flexibility to handle changing priorities and demands.
• Strong interpersonal skills to work effectively with colleagues and external stakeholders.
• Willingness to learn and take on new challenges as part of the management trainee program.