Junior Financial Administrator

Junior Financial Administrator: 

The Junior Financial Administrator supports the finance team by managing financial transactions, assisting with budgeting, and ensuring compliance with financial policies. They help maintain accurate records, process invoices, and provide general financial administration to support business operations. 

At Knotion, we embrace agility not only in the way we do business but also in how we structure and define roles within our client engagements and organisation. This approach reflects our belief that flexibility and adaptability are critical to both individual and organisational success. 

The roles our team members occupy are dynamic and may evolve based on a combination of client requirements, organisational priorities, individual preferences, and professional development goals. This fluidity allows us to create tailored opportunities that align with our team members' strengths and aspirations while meeting the specific needs of our clients. 

By fostering this flexible approach, we aim to cultivate well-rounded employees who are not only knowledgeable and well-equipped but also confident and resilient in tackling a variety of roles and challenges. Our team members benefit from diverse experiences, ongoing learning opportunities, and a strong support system that prepares them for success in any context they encounter. 

This commitment to flexibility and growth ensures that our consultants are always ready to add value to our clients while advancing their own professional journeys. At Knotion, we don’t just create roles – we build careers. 

Key Responsibilities: 

• Assist in processing invoices, payments, and expense claims. 
• Maintain accurate financial records and update internal accounting systems. 
• Support the preparation of financial reports, budgets, and forecasts. 
• Reconcile bank statements and supplier accounts. 
• Assist in payroll administration and tax compliance. 
• Ensure adherence to financial policies and procedures. 
• Provide administrative support to the finance team. 

Reports To: Financial Manager 

Direct Reports: None 

Team Structure: Works closely with finance and operations. 

Shared Competencies Across Roles 

• Strong numerical and analytical skills. 
• Excellent attention to detail and accuracy. 
• Strong organisational and time management skills. 
• Ability to work under pressure and meet deadlines.  

Role-Specific Competencies 

Technical Skills: 

• Basic knowledge of financial principles and accounting standards.  
• Proficiency in financial software (e.g., QuickBooks, Sage, SAP, or similar). 
• Understanding of invoicing, taxation, and reconciliations. 

 Soft Skills: 

• Good communication and interpersonal skills. 
• Problem-solving ability with a proactive approach. 
• Ability to maintain confidentiality and work with sensitive financial data.

Personality Traits: 

• Detail-oriented and methodical. 
• Trustworthy and ethical. 
• Eager to learn and develop within a finance role. 

Minimum Education Level: Diploma or Bachelor’s degree in Finance, Accounting, or a related field. 

Role-Specific Qualifications: Entry-level accounting certification (e.g., AAT, CIMA, SAIPA) is advantageous.

Minimum Experience: 0-2 years in a financial or administrative role.  

Role-Specific Experience: Exposure to accounting systems and financial processes is beneficial. 

• Exposure to financial software such as QuickBooks, Sage, or SAP. 
• Proficiency in Microsoft Excel and other Microsoft Office applications 

General Training: Exposure to Knotion Consulting’s methodologies and tools. 

Role-Specific Training: Hands-on training in financial administration, reconciliations, and compliance. 

At Knotion, we leverage balanced scorecards, 360-degree feedback, and 1-on-1 sessions to continuously review, update, and align performance goals and objectives. The balanced scorecard serves as the cornerstone of position-based performance management, providing a clear, measurable framework. It is established at the start of each year to outline key metrics and expectations for every role. 

Throughout the year, 360-degree feedback and 1-on-1 sessions are conducted to ensure a dynamic and adaptive approach to performance management. These touchpoints allow for regular updates based on individual progress, evolving interests, personal development needs, and the strategic direction of the company. This integrated approach not only supports the growth and success of our employees but also ensures alignment with organisational goals, fostering a culture of continuous improvement and collaboration. 

The Junior Financial Administrator must align with Knotion Consulting’s values. Behavioral expectations include proactive learning, collaboration, and maintaining a professional attitude. 

Travel may be required. 

Ability to work flexible hours if necessary to meet project deadlines. 

The Junior Financial Administrator position offers growth opportunities into roles such as Financial Administrator, Financial Analyst, or Finance Manager.

Work Environment: Office-based, with potential for remote work options. 

Hours of Work: Standard business hours with occasional extended hours for financial reporting deadlines. 

Market-competitive salary, negotiable based on experience.