People, Culture & Payroll Assistant

Overview of Role

We are seeking a detail-oriented and organised HR & Payroll Assistant to support the HR function in recruitment, maintaining HR systems, and updating policies and processes. This role is ideal for someone looking to develop their career in HR, payroll and administration while providing essential support to HR operations across the organisation.

Recruitment Support:

• Assist with the end-to-end recruitment process, including drafting and posting job advertisements, reviewing applications, scheduling interviews, and liaising with candidates.
• Coordinate pre-employment checks, including references and right to work documentation, ensuring compliance with UK employment laws.
• Assist in the creation and maintenance of candidate pipelines for future hiring needs.
• Support the HR team in preparing offer letters and contracts of employment for new hires.
• Ensure a positive candidate experience through clear communication and timely updates.

HR Systems Maintenance:

• Maintain and update employee records in the HRIS (Human Resource Information System), ensuring data accuracy and confidentiality.
• Assist with the administration of employee lifecycle events, including onboarding, promotions, changes in employment terms, and leaver processes.
• Support the HR team in generating reports and tracking HR metrics (e.g., absence, turnover) using HR systems.
• Provide support for the ongoing improvement and upgrading of HR systems, ensuring alignment with company needs and legal requirements.

Policy and Process Updates:

• Assist in the review, development, and updating of HR policies and procedures to ensure compliance with UK employment law and best practice.
• Support the distribution of updated policies and procedures to employees and ensure they are accessible.
• Maintain a consistent approach to policy and process implementation, ensuring that changes are communicated effectively across the organisation.
• Assist in the management of employee communications and information, ensuring they reflect the latest company policies and legal requirements.

General HR Support:

• Provide administrative support to the HR team on a variety of HR-related tasks.
• Support with organising employee training and development sessions, including preparing materials and tracking attendance.
• Assist with employee engagement initiatives, including surveys, recognition schemes, and feedback mechanisms.
• Handle general HR queries from employees, providing first-line support on a range of HR matters.

 Payroll:

• Assist the payroll function by collecting, verifying, and entering payroll data, including new starters, leavers, amendments, overtime, and other adjustments.
• Ensure timely submission of payroll data to the payroll team in compliance with internal deadlines.
• Support in the reconciliation of payroll records, checking for discrepancies.
• Provide general payroll-related enquiries and support to employees, ensuring understanding of payslips, deductions, and benefits.

Skills

·      Strong organisational skills with attention to detail and the ability to manage multiple tasks and priorities.

·      Excellent communication skills, both written and verbal, with the ability to interact effectively with employees at all levels.

·      Proficient in Microsoft Office (Excel, Word, Outlook).

·      Ability to handle confidential information with discretion and professionalism.

Experience

• Previous experience in an HR or payroll administrative role is desirable.
• Experience with HR systems (HRIS) and payroll software is desirable.

Knowledge

•  Good understanding of UK employment law and payroll regulations, desirable.

Personal Attributes

• Strong attention to detail with a methodical approach to tasks.
• Positive and proactive attitude, able to work independently and as part of a team.
• Flexible and adaptable, with the ability to respond to changing priorities.
• Customer-focused approach with excellent interpersonal skills.
• Enthusiastic about developing a career in HR and payroll, with a passion for continuous learning, desirable.

Salary: Up to £25,000 per annum

Hours: 37.5 hours per week

Additional Benefits:

• 8% employer pension contribution
• 26 days holiday per annum, plus bank holidays. This rises with each years service by an additional day, up to 7 extra days
• Have your birthday off as an extra days holiday, if it falls on your working day
• Free cooked lunch daily from our onsite Café
• AF Membership (giving discounts at hundreds of retailers and suppliers)
• Life assurance
• Health Insurance
• Discounted gym membership
• Cycle to work scheme
• Hybrid working
• Free onsite parking