Coordinator, Sedation & General Anesthesia Program

Department: Professional Practice

Reporting to: Director, Non-Hospital Surgical Facilities

Position Type: Permanent, Full-time

Work Location: Vancouver or Victoria - Hybrid

Salary: $58,374.00 - $72,967.50. Please see the Total Compensation & Perks section for more details.

Position Posted: November 15, 2024

Application Deadline: November 29, 2024

The British Columbia College of Oral Health Professionals (BCCOHP) is seeking a permanent, full-time Coordinator, Sedation & General Anesthesia (GA) Program to join our Non-Hospital Surgical Facilities team.

This position will report to the Director, Non-Hospital Surgical Facilities (the Director) and is responsible for ensuring continued compliance for registrants providing sedation and GA services. This position coordinates and reviews assessments and financial activities while also supporting the development of communication materials, preliminary reports, assessment processes and tools, and data collection for the Sedation & GA Program (the Program).  

Sedation

• Respond to inquiries regarding sedation and GA services from sedation facilities and registrants.
• Review and pre-assess sedation facility assessments.
• Liaise with registrants and facility staff to ensure all required information is submitted.
• Review deficiencies and rectifications for self-assessment reviews.
• Coordinate in-office assessments for assessors and facilities.
• Coordinate remuneration of facility assessors.  
• Coordinate payment and invoices for facilities and the Registration of Qualifications applications.
• Ensure facility assessments are conducted in a timely manner.
• Assist with the Registration of Qualifications applications.
• Prepare reports, documents, and presentations for the Sedation & GA Committee (the Committee), the Board, and oral health professionals.
• Identify and report potential issues and risks to the Director.
• Collect data from assessment processes to develop reports that indicate significant trends.
• Maintain up-to-date databases related to the Program.
• Support the training of administrative assistants.
• Support and facilitate remuneration of facility assessors.
• Assist with the program’s finance and budget.
• Support the Program projects.
• Identify, analyze, and track outstanding assessments and program issues.
• Support the development of assessor protocols and assessment tools.
• Conduct research as assigned.
• Attend the committee meetings and record meeting minutes as needed.
• Coordinate committee meetings and prepare meeting packages and materials.
• Provide administrative support to the Director.
• Support Annual Renewal.
• Provide coverage as needed for the Sedation team.

Other Responsibilities

• Book travel and accommodation for facility assessors and Sedation & GA Committee members as required.
• Other duties as required.

• Post-secondary education combined with a minimum of three years of related office experience.
• Exceptional organizational skills with the ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment.
• Strong critical thinking, analytical, and problem-solving skills.
• Attention to detail and dependability are second nature.
• Ability to handle sensitive and confidential information with discretion.
• Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals.
• Proficiency in Microsoft Office and Adobe, along with advanced computer skills (including use of internet, phone, and video conferencing tools).
• Experience using a database or customer relations management system and electronic filing systems.
• Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks simultaneously.
• Remote work experience and experience in a regulatory or not-for-profit environment is an asset.

Work Hours

BCCOHP's regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am - 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

The successful candidate will be offered a competitive compensation and benefits package and can typically expect a starting annual salary between $58,374.00 and $65,670.75 depending on factors such as skills, experience, and education relative to the requirements of the role. Salaries are reviewed annually based on performance and market trends, allowing employees to potentially earn up to the maximum of the current pay band, $72,967.50.

BCCOHP offers the following benefits and perks:

• Extended health and dental benefits plan
• RRSP contributions
• Parking/transit subsidy
• Paid time off (15 vacation days, 5 sick days, and 7 personal days per year)
• Maternity/parental leave top-up
• Annual professional development allowance
• Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year)
• Early office closure on Fridays during the summer