Property Administrator (special requirements) (Ref:CRH223)

Job title:  Property Administrator (special property requirements)

Department: Property Procurement

Reporting to:  Property Team Leader

Location: Remote working

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)

Salary: £28,500.00 - £32,000.00 per annum

The Property Administrator for special property requirements supports the department with a variety of administrative duties relating to special property requirements.

Reporting to the Property Coordinator and working directly for the Property team, the Property Administrator provides help and support where required, including, but is not limited to, research, compiling reports, arranging meetings, liaising with Stakeholders, and reviewing licenses. 

Procedures

• Conduct daily property searches and provide detailed evidence of findings through various online sources.
• Document search activities and establish contact with agents and landlords via telephone and email.
• Liaise closely with procurement officers. Provide daily updates and progress reports to procurement officers regarding property acquisitions.
• Manage procurement officers' diaries, ensuring efficient scheduling and follow-ups.
• Record and present detailed activity logs, including negotiation discussions, email correspondence, call logs, and chasers.
• Maintain a chronological record of property-related activities, including listing     dates, contact initiation, and follow-up schedules.
• Create and organise spreadsheets, folders, and zip files for effective documentation.
• Collaborate closely with the litigation/legal team to ensure seamless operations
• Host weekly meetings with the litigation team, the Customer etc.
• Meet deadlines for Court cases
• Develop and maintain close working relationships with stakeholders
• Ensure all Local Authority notices received are dealt with in the prescribed manner
• Ensure property handover & sign off processes and procedures are followed
• Issuing of tenancy agreements and other documentation to landlords and agents
• Ensure CRH portfolio is fully compliant with Local Authority, UKVI all other regulatory body legislation.
• To provide administration cover when necessary to include daily updates of the system.
• Perform regular checks of all Local Authority Licensing regulations and inform necessary persons within CRH of any changes
• Ensure all required databases are kept up to date and accurate
• Confidence and ability to making and answer daily telephone calls is essential
• Ability to use email function professionally for daily enquiries from landlords and internal members of staff
• Ensure values, ethical standards, policies and procedures are met.
• Manage and report on performance targets and KPI’s to ensure the contract is being delivered to company and Authority standards as well as legislative requirements.
• Create a culture of continuous improvement and sharing of best practice across the supply chain to optimise service delivery and business excellence
• Engender a positive health and safety culture to agreed standard

 Connect and Collaborate

• Work closely with your line manager and team members
• Maintain excellent working relationships within the team and allocated Procurement Officer
• Collaborate with others, attending meetings as required
• Supporting team members and provide on-the-job training
• Provide cover for other staff as agreed by line manager

 Responsive

• Keep up to date with all written and verbal communications (i.e. emails/messages/calls)
• Ensure all records are maintained and kept up to date according to company policies and procedures

 Talented

• Monitor own work levels, progress and development in the role
• Undertake all core learning and development programmes as required
• Undertake relevant learning according to agreed Personal Development Plan

 Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.
• All employees to be aware of and adhere to remote working policies.

 Agile and Diverse

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project
• Ability to cover last minute tasks and cover team members tasks who may be on annual leave or during sickness.

 Professional

• Maintain a good understanding of the legislation of the contract 

• 25 days annual leave plus national bank holidays
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
• Life Cover (2 x basic salary)
• 3 or 5 month probation period applies, depending on the position
• Employer pension contribution (4% employer, 4% employee)
• Laptop/Phone/other equipment if required as part of job role
• Referral Scheme

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role .

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest that expected.