Project Administrator

We are looking for a Project Administrator to join our team in Aberdeen. Reporting to the Head of Digital Operations, you will provide broad support across the Aberdeen Business Unit, covering projects and general administration functions including business operations. 

Salary: Up to £33,000, depending upon skills and experience.

Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.

You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.

At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.

You will:

• Be a key member of the Aberdeen Team supporting operational objectives by contributing to strategic project goals, related to timely completion and submission of documentation.
• Maintain the resource planning records and work with project managers and Technical Leaders to ensure that all planned work is identified, up to date and recorded in an open/editable application.
• Complete timely Month-end returns from projects including internal data entry requirements and invoice preparation as required to meet reporting deadlines.
• Maintain safe working practices and Aberdeen Fire Warden & First Aid cover. (TBA)
• Coordinate and correlate Time Sheets for all Engineering and Project Staff.
• Support smooth operation of Aberdeen facility.
• Comply with and promote company policy, procedures, and decisions, across project teams.
• Demonstrate flexibility and customer focus.
• Show full awareness of all H&S requirements for work activities.
• Work with other business support teams within ITI Group companies.
• Administer processes such as invoicing and project updates.
• Provide administrative support to the Aberdeen project team.
• Help in the development of Project Management process improvements / visual management.
• Create and maintain risk registers for key project.
• Report on critical path adherence for key projects.
• Support the lessons learnt feedback loop to improve project delivery.

We are looking for:

Experience and Knowledge

• Good knowledge of Microsoft Office products, Word, Excel, PowerPoint 
• Awareness of Project Planning Tools  
• Ability to comply with all Company procedures for Project control and data security 
• An understanding of Quality Management System procedures - able to support Quality Audits for projects 
• Holds self and others to account for performance and service delivery. 
• Knowledge of UK Energy Industry structure and major operators 

Skills and Abilities

• Proven project coordination/control skills and experience 
• Commercial, financial and contract management awareness  
• Excellent analytical skills 
• Proficient in maintaining formal technical and commercial documentation for the full life cycle of projects 
• Exposure to and understanding of business and operating standards aligned to ISO approvals 
• Excellent interpersonal skills and attention to detail 
• Excellent verbal, written and interactive communication skills. 
• Excellent ability to capture information, analyse it, and articulate findings to others 

In line with our company values we are looking for someone who,

📈Will 'Deliver' what we promise

🦺Will demand the highest levels of 'Safety and Security'

🏆Will apply 'Technical Mastery'

🧠Is committed to 'Continual Learning'

🤝Can work 'Collaboratively'

💡Will challenge the norm to make a difference through 'Innovation'

Inspire and innovate with us; Join ITI Group, a place where you can shine! Find out more about what we can offer you by visiting our careers page on the ITI Group Website.

At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:

• 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
• Flexible start and finish times, including flexi-Fridays
• Competitive Employee Referral Award Scheme
• Life Assurance
• Pension
• Payment of professional membership fees
• Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
• Enhanced family friendly policies

ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.

Application Deadline: 29/09/2024

We expect initial interviews to take place week commencing 07/10/2024