Data Protection Admin Assistant (Ref:CSG084)

Job title: Data Protection Admin Assistantx2

Department: Compliance

Reporting to:  Business Continuity Manager

Location: Remote working

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)

Salary: £30,000.00 - £35,000.00 per annum

To provide comprehensive administrative and operational support to the Data Protection Officer, ensuring the organization maintains compliance with data protection laws and internal policies.

The role requires prior experience in data protection or compliance environments, with a strong understanding of GDPR and related regulations.

Procedures

Administration & Operation Support

• Prepare and maintain documentation, reports, and presentations related to data protection activities.
• Maintain accurate and organised records of data protection policies, audits, and compliance documentation.

Data Protection Compliance

• Assist in monitoring and reporting compliance with GDPR, UK Data Protection Act, and other relevant legislation.
• Support the handling and tracking of Data Subject Access Requests (DSARs), ensuring timely and accurate responses.
• Maintain logs of data breaches and assist in coordinating investigations and reporting to regulatory authorities.
• Help implement and monitor data protection impact assessments (DPIAs).

Training and Awareness

• Organize and schedule data protection training sessions for staff.
• Maintain training records and assist in developing awareness materials and compliance communications.

 Communication & Liaison

• Act as the first point of contact for internal queries related to data protection and privacy.
• Liaise with departments to gather information for audits, compliance checks, and risk assessments.

Documentation & Reporting

• Assist in drafting, reviewing, and updating data protection policies and
• procedures.
• Prepare compliance reports for internal stakeholders and external regulators as required.

 Connect and Collaborate

• Work closely with your line manager and team members
• Collaborate with others, attending meetings as required
• Supporting team members and provide on-the-job training
• Provide cover for other staff as agreed by line manager

 Responsive

• Keep up-to-date with all written and verbal communications (i.e. emails/messages/calls)
• Ensure all records are maintained and kept up-to-date according to company policies and procedures

 Talented

• Monitor own work levels, progress and development in the role
• Undertake all core learning and development programmes as required
• Undertake relevant learning according to agreed Personal Development Plan

 Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.

 Agile and Diverse

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project

 Professional

• Maintain a good understanding of the legislation of the contract 

• 25 days annual leave plus national bank holidays
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
• Life Cover (2 x basic salary)
• Employer pension contribution (4% employer, 4% employee)
• Laptop/Phone/other equipment if required as part of job role
• Referral Scheme

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest that expected.