The New Space and Chapel Concert Administrator

The New Space

The New Space is a newly constructed 100 seat recital space in the Gradel Quadrangles, a building for New College in Mansfield Road.

Context: The New Space is precisely that; it is in the early development stage of a distinctive profile within context of Oxford’s venues. The Concert Administrator will play a key role in continuing to establish The New Space. They will be in charge of the daily running of the venue and working closely with the Music Fellows of the College. The role will be varied, ranging from venue administration responsibilities to providing day-time box office cover and meeting and greeting/chaperoning visitors, suppliers, artists and promoters. The post holder will interact with key internal and external stakeholders, including internal departments for Development, Outreach, and Music. External stakeholders will include suppliers, agency staff, prospective clients and visitors.

The Chapel

New College has a large Chapel in which a number of daytime and evening concerts take place, in addition to the daily services sung by the Choir of New College and regular lunchtime recital series.

Context: Concerts sung by the Choir of New College are managed by the Choir Administrator, and the weekly lunchtime recitals are managed by the organisers (New College Music Society, the Assistant Organist, New Chamber Opera). The Concert Administrator will play a key role in administering all other concerts that take place in the Chapel. The postholder will be in charge of the venue as it relates to those concerts and will work closely with the Chapel Administrator and Chapel Manager in their delivery. The post holder will interact with key internal and external stakeholders, including internal departments for Development, Outreach, and Music. External stakeholders will include suppliers, agency staff, prospective clients and visitors.

The Concert Administrator is in charge of all aspects of the daily running of The New Space and the concerts that take place in the Chapel including but not limited to

·      Being responsible for responding to booking enquiries;

·      Managing all concerts in the new recital venue and the Chapel, except concerts by the Choir of New College and Chapel lunchtime recital series;

·      Maintaining the ‘New Space’ website;

·      Keeping the terms and conditions for bookings updated;

·      Liaising with promoters and maintaining good working relationships with them;

·      Actively promoting concerts and events through social media.

Critical

The applicant must have the skills and enthusiasm to continue to establish the profile and function of a new venue in an Oxford context, and to deliver concerts in the New Space and in the Chapel.

Essential

·      Good understanding of and enthusiasm for music and the arts;

·      Strong interpersonal and communication skills;

·      A real team player;

·      Able to work collaboratively with a variety of internal and external stakeholders;

·      Good written communication skills;

·      Organised and motivated;

·      A creative outlook and an aptitude to learn and grow within the role;

Desirable

·      Good PC and database skills;

·      Experience of working in a music, events or conference venue;

·      Experience of events planning and coordination;

·      Graduate level research skills.

Job Title ~ The New Space and Chapel Concert Administrator 

Responsible to ~ Michael Burden

Salary ~ Equivalent to University Grade 5 (currently £28,759 - £33,966 FTE for 33.75hr wk)

Hours of work ~ 20 working hours per week arranged flexibly across 3, 4 or 5 weekdays, with the agreement of the line manager. The ability to work flexible hours, including late evenings on occasion is essential.

Leave Entitlement ~ 6 weeks + bank holidays

Other Benefits ~

• Pension - there is a salary-based occupational pension scheme applicable to this post.
• Free lunch while on duty on site on weekdays

The College runs a:

• Bicycle rental/voucher scheme
• Travel pass scheme
• Employee Assistance program

Applications should include ~

• a current CV
• covering letter
• Names & E-mails of 2 referees (one of which should be your current/most recent employer).

and should be received by 12 noon on 31st July 2024.