Description
Overview of Role
To maintain sales, purchase and nominal ledger postings for AF Affinity.
To co-ordinate and liaise with the AF Affinity business on an going basis.
To prepare management accounts for AF Affinity, provide back-up assistance to both the Accountant and Financial Controller (FC) and other team members and undertake any other relevant duties as required by the role.
To assist the Accountant with the processing of overheads and staff expenses for The AF Group Limited and any subsidiaries.
Duties and Responsibilities
- Prepare and distribute Affinity sales invoices in a timely and efficient manner, ensuring invoices are aligned to any order confirmation/prepayments and correct VAT rates and payment terms are applied
- Issue monthly Affinity customer statements and chase payment of overdue accounts
- First line support for any Affinity customer account queries ensuring these are responded to promptly
- Administer any Affinity credit/refunds due in line with customer expectations
- Process telephone card payments from customers
- Reconcile Affinity supplier statements
- Close Affinity sales and purchase ledgers in line with administration timetable ensuring all transactions are allocated in correct accounting periods
- Assist with Affinity credit control, nominal ledger postings, preparation of banking/reconciliation and submission of VAT returns
- Preparation of Affinity monthly management accounts
- Assist Accountant and FC with preparation and updating of Affinity budgets/forecasts and cash flows
- Assist with processing of staff expenses through NetSuite for The AF Group Limited and its subsidiaries
- Assist with the processing of The AF Group Limited and its subsidiaries purchase invoices for payment ensuring any supporting documentation and correct approval is obtained in accordance with Group authority limits
- Assist Accountant and FC with any other ad-hoc reporting as required