Business Continuity Admin Assistant (Ref: CRH128)

Job title: Business Continuity Administrative Assistant

Department: Compliance - Business Continuity

Reporting to:  Business Continuity Manager

Location: Remote working

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)

Salary: £26,000.00 - £33,800.00 per annum

We are seeking a detail-oriented and proactive Business Continuity Admin Assistant to support our Business Continuity Manager. This role is essential in ensuring the smooth operation of business continuity planning, documentation, and communication.

The ideal candidate will have strong organisational skills, excellent communication abilities, and a keen interest in risk management and operational resilience. The role requires a high level of organisation, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. 



Procedures

• Assist in the development, maintenance, and distribution of business continuity plans (BCPs) and disaster recovery documentation. 
• Maintain accurate records of business continuity activities, including risk assessments, impact analyses, and test results. 
• Track business continuity plan updates and ensure timely reviews in accordance with policy and regulatory requirements. 
• Support the tracking and follow-up of action items from continuity planning meetings and audits. 
• Help prepare reports for internal stakeholders and regulatory external audits. 
• Support the collection and analysis of data for Business Impact Analyses (BIAs) and Risk Assessments. 
• Compile and maintain records and reports on continuity readiness, test results, and compliance. 
• Assist in preparing materials for internal audits, regulatory reviews, and reporting for directors. 
• Coordinate and schedule business continuity meetings, training sessions, and simulation continuity exercises. 
• Assist in completing post-exercise evaluations including documentation of test results, lessons learned, and improvement plans. 
• Track participation and feedback from training sessions and exercises. 
• Support the Liaise with department heads to gather and update continuity-related information. 
• Provide guidance to departments on documentation standards and submission timelines. 

 Connect and Collaborate

Work closely with your line manager and team members

Collaborate with others, attending meetings as required

 Responsive

• Keep up to date with all written and verbal communications (i.e. emails/messages/calls)
• Ensure all records are maintained and kept up to date according to company policies and procedures

 Talented

• Monitor own work levels, progress and development in the role
• Undertake all core learning and development programmes as required
• Undertake relevant learning according to agreed Personal Development Plan

 Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.
• All employees to be aware of and adhere to remote working policies.

Agile and Diverse

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project

 Professional  

• Maintain a good understanding of the legislation of the contract 

• 25 days annual leave plus national bank holidays
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
• Life Cover (2 x basic salary)
• 6-month probation period
• Employer pension contribution (4% employer, 4% employee)
• Laptop/Phone/other equipment if required as part of job role
• Referral Scheme

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest that expected.