Description
Opportunity Profile
Join our team at Welltherm as an Admin Assistant where your organizational skills and attention to detail will be instrumental in managing administrative tasks and supporting project management activities. This role entails coordinating schedules, handling correspondence, and managing documents with precision. You'll play a key role in updating program trackers, tracking quotations, coordinating risk assessments, and overseeing procurement processes. Proficiency in Microsoft Office is essential, with familiarity in MS Project and knowledge of health and safety practices considered advantageous. This position is pivotal in upholding our standards of efficiency and professionalism, ensuring seamless operations to deliver exceptional service to our clients while supporting both senior staff and field personnel.
About us
Welltherm Drilling Ltd are a dynamic company specializing in Waterwells, Geothermal, and Site Investigations, with over 40 years of industry experience. Our services include comprehensive waterwell drilling, geothermal energy systems, mine working investigations, core recovery for rock testing, pumping tests, well decommissioning, and rehabilitation. Equipped with a versatile fleet of rotary and percussive drilling rigs, including track-mounted rigs for difficult terrain and low headroom rotary rigs, we ensure efficient and precise project execution.
Benefits
· Salary £25,000 Per annum
· 25 days' annual leave (plus Bank Holidays)
· Hybrid working
· Company pension
· Cycle to work scheme.
· Life insurance
· Wellness programme
Key Tasks
- Perform general administrative duties including answering phones, managing emails, and handling correspondence.
- Schedule and coordinate meetings, appointments, and site visits.
- Maintain organized filing systems for company documents and records.
- Assist in preparing reports, presentations, and other business documents.
- Support project management activities by tracking progress, deadlines, and deliverables.
- Handle office supply inventory and place orders as needed.
- Provide support to senior staff and field personnel as required.
- Assist in customer service tasks, responding to inquiries and providing information.
- Coordinate travel arrangements and accommodations for staff.
- Any other tasks which management requires support with.
- Update and maintain programme tracker and spreadsheets.
- Filing
- Tracking quotations through to acceptance
- Arrange and co-ordinate risk assessments for various projects.
- Communicate with stakeholders across the business.
- Manage procurement & raise purchase order.
About You
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with MS Project is an advantage.
- Knowledge of health and safety (H&S) practices is an advantage.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.