Administrative Assistant

The Web Advisors is a high-performance marketing agency seeking a full-time Administrative Assistant to join our fast-paced team in Victoria, BC. As a central member of our agency, you will play a vital role in ensuring smooth operations while supporting our team and senior leadership in delivering exceptional client results. This opportunity is for you if you're organized, proactive, and thrive in a collaborative environment!

Your role will be varied and will include, but not be limited to: 

Administrative & Executive Support

• Perform office duties, including correspondence, scheduling, and document management.
• Coordinate meetings and manage calendars for leadership and team members, take minutes and ensure timely follow-up.
• Prepare and edit documents, including agendas, briefs, reports, and presentations.
• Maintain organized filing systems of records and assets.
• Ensure accurate travel coordination, expense tracking and appropriate financial responsibilities.
• Manage confidential information with discretion and professionalism.

Operational Efficiency & Project Coordination

• Assist with the administration and delivery of client and internal projects.
• Collaborate with team members to help facilitate project priorities and deadlines.
• Act as a point of contact for leadership and customer inquiries, filtering inquiries and delegating tasks as needed.
• Assist in preparing reports and internal communications on behalf of leadership.
• Coordinate space and office organization; purchase and manage supplies and equipment.

Marketing Support

• Assist team in data management, content preparation and scheduling for various distribution mediums.
• Support content creation efforts, including sourcing and preparing assets or coordinating projects.
• Assist in social media content scheduling and community engagement.
• Assist in media buying research and supplier communications.

To be considered for this role, you must possess the following:

• An optimistic mindset and strategic approach to assessing situations, enabling effective troubleshooting and problem-solving.
• The ability to demonstrate robust organizational and project management skills.
• The ability to work independently, be flexible, and adapt to competing priorities.
• The ability to understand and follow directions
• The ability to handle complex issues and problems and refer only the most complex issues to higher-level staff.
• Proven collaboration skills for working closely with internal teams and effectively communicating insights and recommendations.
• Excellent verbal, written and presentation skills, that accompany your well-developed analytical and interpersonal skills.
• The ability to manage confidential information with discretion and professionalism.
• The ability to demonstrate advanced computer capabilities, and oral and written communication skills.  
• A college diploma or university degree in administration, marketing, or a related discipline and/or at least 3 years of previous related work experience are required.

In addition to offering an engaging workplace where we collaborate in the creation of great work for our clients, The Web Advisors offer the following competitive annual salary and benefits:

• Salary $50,000 - $60,000 Annually
• 2 weeks paid time off;
• Extended health care;
• Dental plan;
• Vision plan;
• Professional development time & education allowance;
• Flexible working environment;
• Team outings, and other social events.

The Web Advisors are a high-performance, boutique marketing agency team with BIG goals and an even BIGGER reputation for doing great work. We are incredibly passionate about what we do and committed to exceeding our client's marketing objectives.

If you are an organized superstar, proactive, and at your best when helping everyone keep their eye on the prize, then you will thrive as our Administrative Assistant.

The Web Advisors are committed to creating a diverse and inclusive workplace. We encourage applicants from all backgrounds to apply, knowing that diverse perspectives contribute to our success.