Site Manager - Wethersfield (Ref:CRH350)

Job title: Site Manager

Department: Contingency Operations

Reporting to:  IA Operations Manager

Location: Wethersfield, Essex

Contract type: Permanent

Hours of work: 40 hours p/w (Shifts inc. Nights, Days, Weekends and Public holidays)

Salary: £59,488.00 per annum

*Candidates must have a full UK Driving Licence and access to their own vehicle*

The site manager is Clearsprings Ready-Homes primary point of contact, with full delegated responsibility for the day-to-day operational running of the site including a longer-term strategic input to ensure compliance with the Statement of Requirements (SOR). Responsible for onsite health & safety, safeguarding and wellbeing of the SUs, staff and visitors to the site and the infrastructure of the CRH site (Wethersfield).

The Site Manager is the first point of contact with Team leaders and sub-contractors and Onsite Home Office representative and has full responsibility for oversight and assurance that the terms of contractual agreements are adhered to. And ensure Clearsprings interests and the requirements of the Home Office are met in a timely and commercially conscious manner.

This role requires leadership that encompasses oversight throughout the working week and silent hours.

The manager must undertake a flexible work pattern to include nights and weekend coverage. The role will be based on a 4/5-week rotating shift pattern.

Procedures

• Daily close and effective liaison with stakeholders including the Home Office, sub-contractors (such as facilities management), local GPs, PHE, HSE, Migrant Help etc. 
• Ensure all elements of mandatory and contractual HSE details are met, including maintaining register of all Fire Risk Assessments (FRAs), occupation certification/licensing, fire doors and extinguisher standards, repair requirements, inspection dates and pro-active inspection plan and repair chronology.
• Maintain register of all expenditure, listing:
• Nature of the expenditure, note that Home Office must submit a Statement of Requirement before any work to request quotes or make procurement selection),
• Who requested the expenditure (may only be Clearsprings; sub-contractor may only submit via Clearsprings management)
• Date of expenditure submission to Home Office commercial (three quotes),
• Date of Home Office approval receipt (by whom), note Home Office must give a Purchase Order number to be quoted on all subsequent communications),
• Date of procurement order made (to whom), purchase order number used,
• Date equipment arrives (Home Office to be notified),
• Statement of where the purchase is located and how used.
• Maintain comprehensive photographic register of all aspects of the sites, so that SU events as well as proof of works undertaken is held and can be used as proof to the Authority.
• Undertake regular walkaround inspections that allows supervision of the facilities and occupants, ensuring each defect is added to the issues log.
• Represent CRH at Home Office, CFPIG and other stakeholder meeting on site.
• The flexibility to assume the roles of other site managers as and when required.
• Maintain, review and when necessary, update the site SOPs including,
• The sites’ Business Continuity Plan
• Contingency / Emergency Evacuation Plan
• Fire Emergency Identified on Site
• Covid-19 Management Plan
• Infection control including Lateral Flow Test SOP

The role requires a range of skills including:

• An ability to manage the staff and subcontracting team operationally and commercially, maintaining Clearsprings as the POC with the Home Office and maintaining clear lines of accountability.
• A professional curiosity to look at every detail and follow up anything and everything that may not immediately appear correct/best practice.
• An ability to react quickly, especially when the safety of the SUs is in question.
• An ability to prioritise activities, such that the important always gets done against the required deadlines (and where necessary, requests for actions that have been de-prioritised in favour of the more important are communicated back to avoid disappointment and misunderstanding.
• Support managing anti-social behaviour, including liaising with sub-contractor teams
• Support managing vulnerable residents and a strong knowledge of Safeguarding.
• Ensuring that residents move on in a timely manner.
• Property defects identification
• Site inspections
• Repairs completion to an excellent standard
• Day to day/ Night supervision of the staff/ Sub-Contractor staff
• Stakeholder management
• There is a high need to ensure that standards of health and safety, including statutory requirements, are maintained and that our Service Users and staff are kept safe by ensuring fire safety is prioritised.

 Connect and Collaborate

• Work closely with your line manager and team members
• Collaborate with others, attending meetings as required.
• Supporting team members and provide on-the-job training.
• Provide cover for other staff as agreed by line manager.
• Liaise regularly with sub-contractor line manager and team members.
• Helping/providing cover for other team members and stakeholders as required
• Attending team and other staff meetings (mandatory attendance at Home Office, Police,
• CPFIG and other statutory body meetings)
• Chair regular meetings with on-site partners to address issues at earliest opportunity to ensure communication between stakeholder management on-site is effective.

 Responsive

• Keep up to date with all written and verbal communications (i.e., emails/messages/calls)
• Ensure all records are maintained and kept up to date according to company policies and procedures.
• Keep up to date with all written and verbal communications (i.e., emails/messages/calls)
• Respond quickly to line management requests.
• Ensure all records are maintained and kept up to date according to company policies and procedures.

 Talented

• Monitor own work levels, progress and development in the role.
• Undertake all core learning and development programmes as required.
• Undertake relevant learning according to agreed Personal Development Plan

 Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.

 Agile and Diverse

•  Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project.

 Professional

•  Maintain a good understanding of the legislation of the contract.

• 25 days annual leave plus national bank holidays
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
• Life Cover (2 x basic salary)
• Employer pension contribution (4% employer, 4% employee)
• Laptop/Phone/other equipment if required as part of job role
• Referral Scheme

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.