Mobilisation Manager

The Project Mobilisation Manager is responsible for planning, executing, and overseeing the mobilisation and demobilisation of vessels for specific projects.

This role ensures that all mobilisation activities are completed efficiently, safely, and in alignment with project specifications. The position requires strong coordination between engineering, logistics, HSE and project management teams.

Project Mobilisation Planning

• Develop detailed mobilisation and demobilisation plans tailored to each project’s requirements.

Asset Readiness and Preparation

• Ensure the asset mobilisation is adequately prepared, certified and equipped for the project.

Execution and Coordination

• Lead mobilisation activities at the port or project site, supervising staff and contractors.

Safety and Compliance

• Implement safety protocols during mobilisation and ensure adherence to HSE standards.

Documentation and Reporting

• Maintain accurate records of mobilisation processes, including inspection checklists, permits and safety documents.

Stakeholder Management

• Collaborate with clients, subcontractors and regulatory bodies to align mobilisation plans.

Project Mobilisation Planning

• Create mobilisation schedules, resource plans, risk assessments, and budget estimations.
• Coordinate with project managers, marine superintendents and engineering teams to define mobilisation scopes.

Vessel Readiness and Preparation

• Oversee equipment loading, configuration, and pre-deployment testing.
• Monitor compliance with safety regulations, marine standards and client requirements.

Execution and Coordination

• Facilitate the integration of third-party equipment and personnel.
• Act as the primary point of contact between vessel crew, project teams and shore-based support.

Safety and Compliance

• Conduct safety briefings and hazard identification before mobilisation activities.
• Manage incident reporting and corrective actions during mobilisation and demobilisation.

Documentation and Reporting

• Produce comprehensive mobilisation reports including lessons learned and performance evaluations.
• Track mobilisation costs and manage budget adherence.

Stakeholder Management

• Communicate progress and updates to internal and external stakeholders.
• Resolve any issues that arise during the mobilisation phase.

Mobilisation Efficiency

• Planned vs. Actual Mobilisation Time - Measure how closely the actual mobilisation duration aligns with the planned schedule.
• On-Time Project Readiness - percentage of projects where the vessel is mobilised and ready by the agreed deadline.

Budget and Cost Management

• Budget Adherence - Compare actual mobilisation costs to the approved budget.
• Cost Savings Achieved - Track any savings generated through efficient planning or resource management.

Safety and Compliance

• Incident Rate During Mobilisation - Number of safety incidents per mobilisation.
• Compliance Rate - Adherence to HSE regulations, certification requirements and client standards.

Stakeholder Satisfaction

• Client Feedback Score - Measure client satisfaction with mobilisation processes and outcomes.
• Internal Collaboration Effectiveness - Feedback from internal teams on the clarity and coordination during mobilisation.

Operational Performance

• Mobilisation Success Rate - Percentage of mobilisations completed without major disruptions or delays.
• Equipment Readiness - Percentage of mobilisation processes where no critical equipment failures occurred.

Reporting and Documentation

• Timeliness of Mobilisation Reports - Submission of detailed post-mobilisation reports within a specified time frame.
• Accuracy of Documentation - Ensuring all mobilisation records are complete, accurate, and compliant.

Proactive Planning and Organisation

• Forward-Thinking - Anticipates potential challenges and plans accordingly.
• Detail-Oriented - Pays close attention to every aspect of the mobilisation process.
• Time Management: Prioritizes tasks effectively to meet project deadlines.
• Structured Approach: Develops clear and detailed mobilisation plans, including timelines and contingencies.

Leadership and Team Collaboration

• Motivational - Inspires and supports team members to perform at their best.
• Inclusive Communication - Ensures all stakeholders are informed and involved.
• Team Coordination - Facilitates collaboration between onshore and offshore teams.
• Delegation - Empowers team members by assigning tasks suited to their strengths.

Safety and Compliance Focus

• Safety First Mindset - Prioritises the well-being of personnel during all mobilisation phases.
• Compliance Awareness - Consistently adheres to maritime safety regulations and company policies.
• Risk Management - Identifies hazards early and implements mitigation measures.
• Accountability - Takes responsibility for safety outcomes and leads by example.

Problem Solving and Adaptability

• Solution-Oriented - Quickly develops practical solutions when unexpected issues arise.
• Adaptive Thinking - Adjusts plans efficiently in response to changing conditions.
• Resilience - Maintains composure under pressure and finds ways to keep the project on track.
• Innovation - Looks for ways to streamline mobilisation processes and reduce costs.

Communication and Stakeholder Management

• Clear and Concise Communication - Delivers instructions and updates in an understandable manner.
• Active Listening - Gathers input from crew members, contractors, and clients.
• Relationship Building - Establishes and maintains positive working relationships with stakeholders.
• Negotiation Skills - Effectively manages conflicts and finds common ground between parties.

Attention to Quality and Standards

• Quality Assurance - Ensures mobilisation is conducted to the highest standards.
• Precision - Double-checks documentation, safety checks, and vessel readiness.
• Continuous Improvement - Regularly reviews processes to identify areas for enhancement.
• Commitment to Excellence - Strives to exceed client expectations on every project.

Professional Integrity and Ethical Conduct

• Honesty - Maintains transparency in reporting and communication.
• Ethical Decision-Making - Adheres to moral and legal standards in all operations.
• Respect for Diversity - Values the input of all team members, regardless of background.
• Confidentiality - Safeguards sensitive project information.

Essential Qualifications

• Strong understanding of marine safety regulations, ISM Code, and vessel certification processes.
• Excellent leadership, communication, and problem-solving abilities.
• Proficiency in project management tools
• Willingness to travel and work on-site during mobilisation phases.

Desirable Qualifications or Equivalent Experience

• Bachelor’s degree in Maritime Operations, Project Management, Marine Engineering, or related field.
• Project management certification (e.g., PMP, Prince2) is an advantage.
• Familiarity with offshore logistics, subsea operations, and vessel chartering.
• Experience in managing multi-vessel mobilisation for large-scale projects.

• Previous experience in asset mobilisations, project coordination or marine operations.
• Proven experience managing mobilisation for renewable, offshore, oil and gas or marine construction projects.