Contract Coordinator

Taylor Hopkinson is a trusted recruitment partner to the world’s renewable energy leaders. Our multi-lingual teams deliver market-leading solutions within the full life cycle of renewable energy projects, across the industry’s emerging and most mature markets.

We joined forces with Brunel International N.V., a powerful global network of more than 12,000 specialists in more than 100 offices across 40 countries. Our shared vision is to enable a diverse, global workforce that will drive the world’s transition to sustainable energy - vital if we are to deliver our net zero ambition.

We are recruiting an enthusiastic Contract Coordinator to join our highly successful team in our Glasgow Head Office, who will manage the mobilisations of our offshore wind contractors. The successful candidate will be organised, diligent, proactive and a very strong communicator. This individual will further strengthen our professional team in supporting the expansion of an intelligent and comprehensive contract recruitment service to our renewable energy and clean technology clients.

The Role

• Managing existing contractors on a daily basis, handling queries, requests and joining instructions
• Arranging local and international travel and accommodation for contractor mobilisations
• Managing job offers, contract issuance and addressing contract-related queries and amendments for our contractors.
• Managing and monitoring workers rotas and communicating these effectively
• Maintaining compliance with IR35 regulations (ensuring contractors’ employment status is correctly assessed)
• Researching and arranging work permits, visas and immigration processes
• Responsible for collecting certification and insurance documents, working with compliance and administration team to ensure all are valid and audited regularly
• Liaising with clients regularly via telephone and/or MS Teams to ensure contracts are fulfilled accordingly
• Reviewing contractor’s timesheets and expenses in timesheet/payroll software.
• Maintaining and updating company’s CRM system
• Managing and monitoring client portals ensuring company and contractor information is up to date
• Provision of support to management and senior consultants on specific projects on an ad-hoc basis
• Providing ‘on call’ support on a 1/7 week rotation
• Provision of support to Senior Contract and Compliance Coordinator’s on specific projects on an ad-hoc basis

• The successful candidate must be highly organised, flexible, and confident. The successful candidate will be able to manage several work streams effectively at once, prioritising workload and working well under pressure
• Previous experience in a contracts / crewing / personnel co-ordinator position preferred
• Fluency in English is essential
• Experience processing international visa applications desirable
• Excellent attention to detail is essential, as is a naturally high standard of communication
• A tenacious and active working style, with the ability to follow through a task to completion
• Innovative and able to solve problems and overcome challenges while remaining calm
• Confident, professional telephone manner – with ability to build and develop relationships with stakeholders at all levels
• Excellent MS Office skills and a keen eye for detail when collating information and creating professional documents
• Have commitment, flexibility and a personal style suited to working within a growing business
• Have a can-do attitude and a desire to find solutions to problems and contribute to the improvement and ongoing development of the business as a whole

In return you will be offered -

·      Competitive salary and package

·      25 days annual leave + public holidays (pro rata) 

·      Company iPhone and Laptop

·      Hybrid working with a combination of home and office working 

·      THRIVE – our physical and mental health and wellbeing programme

·      Fully funded professional development courses

Along with the opportunity to grow your career from our stunning Glasgow City Centre offices, as a valued member of our international team. 

We are committed to equality and diversity in our team and are proud to be a Disability Confident Employer. 

We love to promote internally and provide training and mentoring to help you achieve your professional development.  If you want to contribute to a truly global, award-winning team in a sustainable growth market, apply now



Find out more about us at:

https://www.taylorhopkinson.com/about/