Network Administrator

Job Type: Full-time, 3 Year Fixed Term Contract

Working Hours: 9am – 5pm, Monday-Friday

Location: Flexible, Hybrid, some travel to WEI office in Naas and regional travel may be required. 

Salary: Competitive Package

Reporting to: Skillnet Offshore Wind Academy Scheme Manager 

You are advised to submit your application as soon as possible as we reserve the right to close this post at any time, once we have received sufficient applications.

Wind Energy Ireland:

Wind Energy Ireland (WEI) is Ireland’s leading renewable energy representative body with over 200 members involved in wind and renewable energy development in Ireland. We represent members with projects across the development spectrum - in operation, under construction, awaiting connection and along the whole supply chain. Our members are involved in over 95% of connected and planned onshore and offshore wind projects in Ireland. 

Our primary purpose is to promote the use of wind energy in Ireland, coordinating the work of our members, pooling information and resources. We carry out and commission research to contribute to the development of Government policy on renewable energy and we work closely with statutory bodies and State agencies to support the growth of renewable energy and wind in particular. Through our partnerships with Skillnet Ireland, we are leaders in renewable energy training and upskilling provisions for companies throughout Ireland. Our vision is to lead Ireland to a zero-carbon electricity system by 2035.

Skillnet Offshore Wind Academy (SOWA) is an exciting new initiative aimed at enhancing the skills and capabilities of the Irish workforce to transition into offshore wind. We are looking for a self-motivated, enthusiastic individual with a keen eye for detail to join our team and play a pivotal role in co-ordinating our training activities.

Role Description:

As the Network Administrator, you will be responsible for the timely and efficient delivery of SOWA KPIs including managing marketing of the scheme, training bookings, data entry, and finance/procurement activities within the network. You will work closely with the SOWA Scheme Manager, Green Tech Skillnet team, Finance team and the wider Wind Energy Ireland team. The role requires an ability to multitask, support the current team and be an advocate of high-quality training, communication, marketing, data input and report generation.

Key Responsibilities (the following list is illustrative of the nature of the work and is not exhaustive): 

• Develop and distribute marketing materials for courses via print or online methods - social media marketing will be required so content creation on Canva/Adobe will be required as well as creating newsletters and surveys via HubSpot. Website management (WordPress) will be required. 

• Coordinate training bookings and data entry for the courses. Manage the Skillnet online activity management system, Sonraí, ensuring data accuracy and KPI compliance. 

• Communicate regularly with universities, trainers, trainees and member companies in an efficient manner to arrange courses and bookings as well as any queries via email and or phone. Manage a shared inbox, addressing or escalating queries as appropriate. 

• Accurately track costs associated with all courses: course fees; venue costs; certification etc. to ensure competitive pricing, best value and match funding targets are achieved. 

• Finances: Creating and sending PO’s and invoices and assisting with budgeting/forecasting for the scheme. 

• Assist with procurement preparations and monthly financial reporting. Prepare for audits, compliance visits, and procurement processes. 

• Support applications for funding for future training development programs as well as regular PowerPoint updates, document creation. 

• Attend nationwide conferences, meetings, and industry events as required. All employees are expected to be flexible and support activities outside their specific role where required. 

Essential Skills and Experience: 

• Ability to work well on own initiative or in a team, with an ability to target actions and a commitment to see tasks through to completion within agreed deadlines. 

• Time management skills with ability to multi-task and prioritise key objectives on a daily basis. 

• Strong organisational skills with high attention to detail and the ability to meet deadlines while showcasing flexibility when required. 

• Well-developed interpersonal skills with the ability to build relationships and inspire confidence. 

• A team player with excellent communication skills, both written and verbal. 

• Prioritise and manage workstrands whilst maintaining a high level of customer service and satisfaction. 

• A strong work ethic and willingness to go the extra mile to provide great service, in line with WEI values and our commitment to members. 

• Proficiency in MS Office suite.

Desirable Skills and Experience: 

• A familiarisation with marketing and design tools such as Canva, Adobe Photoshop or other as well as WordPress and HubSpot.  

• An aptitude to adapt quickly to unfamiliar systems and procedures. 

• A positive attitude towards the work, enthusiasm and willingness to work as part of a cross-functional team. 

• A service minded approach with a strong customer focus in line with WEI values and our commitment to members. 

• 3+ years experience in administration. 

Why Join Us? 

• Be part of a dynamic and innovative team in the renewable energy sector. 

• Contribute to the development of high-quality training programs. 

• Engage with industry leaders and professionals.

Work Environment and Benefits:

Wind Energy Ireland prides itself on being a good employer, creating a people focused company, developing teams, enhancing roles and supporting its people. 

We are committed to a positive progressive culture that facilitates a great work environment. 

• WEI’s offices are primarily based in Naas, Co. Kildare. We accommodate flexible working arrangements, and staff are required to be available to attend meetings and/or work from the office when needed during work hours 9-5pm (approx. 4 days per month). 

• Staff are also required to be available to attend SOWA or WEI conferences and events (approx. 6 events annually) and be flexible to support the team. 

Wind Energy Ireland currently provides the following non-salary benefits: 

• WEI offers 23 annual leave days and 4 company days. 

• Healthcare scheme provided by VHI following 6 months’ service. 

• Pension scheme with employer contributions following 6 months’ service. 

• WEI facilitate and have systems in place to allow for hybrid working and support flexible working. 

• Employee Assistance Programme available for each staff member. 

• WEI operates a competitive sick pay scheme. 

• WEI supplies a phone and laptop, along with home office equipment. 

• WEI pays mileage at standard civil service rates.