Utilities Manager

Job purpose

• As Utilities Manager, you'll be directly involved in the management of Bureau Services with complete accurate bill validation as well as administering of the IT software used by the company.
• The Utilities Manager reports to the Head of Connections, however the Utilities Department will provide support across the wider business in line with strategy.
• The Utilities Manager’s main responsibilities are defined below. However, it is acknowledged that this role will evolve as the business evolves and accountabilities are subject to change.

Utilities Manager

• Responsible for management of Systemslink
• Ensuring the data input for Systemslink is accurate.
• Maintaining the data set with continued accuracy as sites are added, removed or upgraded etc.
• Ensure electronic billing files are entered into the system in a timely manner at the start of each month.
• Monthly invoice validation for Electricity, Gas and Water.
• Monthly KPI reporting
• Running exception reporting to flag any incorrect rates, consumption, capacity or missing invoices.
• Resolving the bill failures flagged through to completion e.g. receiving credit and rebill, receiving meter read from site/ARM.
• Reporting of exceptions to Accounts Payable and continued updates until resolved.
• Creating a log of actions in Systemslink.
• Building Supplier relationships to assist in resolving invoice queries.
• Maintain third party relationships for water audits and queries.
• Creating monthly forecast reports for finance.
• Creating budget reports.
• Running cost and consumption reports when requested for other teams in the business.
• Management of contract information recorded to Systemslink.
• Management of HH data.
• Management of MOP & DADC contracts.
• Maximise the benefits of the software with the support of Systemslink to create bespoke reporting. This will include Budgeting and Forecasting reports. Furthermore, assist with various compliance reporting, SECR, ESG, ESOS, PWC Assurance.
• Booking meter installations with MOP for new electricity supplies, in line with Programme of works, and ensuring they are completed, and meter serial number recorded.
• Organise meter verification appointments with DC to ensure correct billing.
• COTs – complete both COT in and COT out for acquisitions / divestments. Ensure supply moves into our name and is then added to a supply contract. First invoice validation.

Skills

• Good communication, internal and external, phone, email, teams, in person
• Analytically minded, attention detail, data integrity
• Confident, as you will be dealing with a wide range of positions.
• Problem solving
• The ability to work in a fast-paced environment, where reaction time is key.
• Dynamic and adaptable.
• The ability to understand financial data.
• Team worker, including cover for other team members.
• Working to and enhancing processes.
• Good work ethic, conscientious, trustworthy, (remote working)

Applicants understanding of the role

• Hybrid working, Home, Head office occasional site visits.
• Understanding this is not a regular 9 to 5 position.

Relevant Experience

• Experience working with DNO/IDNO energy suppliers, MOP and Data collector preferable.