Privacy policy
Who we are
The privacy policy applied between you, the User of this Website and the Tingdene Group, the owner and provider of this website. Tingdene Group takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.
Scope of this privacy policy
This privacy policy applies only to the actions of the Tingdene Group and Users with respect to this website It does not extend to any websites that can be accessed from this website, including but not limited to, any links we may provide to social media websites.
For purposes of the applicable Data Protection Laws, Tingdene Group is the “data controller”. This means that Tingdene Group determines the purposes for which, and the manner in which, your Data is processed.
The Data Protection Champion (“DPC”) is responsible for ensuring compliance with policy. That post is held by the company’s Chief Financial Officer (“CFO”), who may be contacted by email [email protected], or by telephone to the company’s Head Office on 01933 449090.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) (www.ico.org.uk). We would appreciate the chance to deal with your concerns first.
In this privacy policy, unless the context requires a different interpretation:
a) the singular includes the plural and vice versa;
b) references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
c) a reference to a person includes forms, companies, government entities, trusts and partnerships;
d) “including” is understood to mean “including without limitation”;
e) reference to any statutory provision includes any modification or amendment to it;
f) the headings and sub-headings do not form part of this privacy policy.
Data collected
We may typically collect the following Data, which includes personal Data, from candidates who apply for vacancies with us:
· name;
· date of birth;
· job title and work history;
· profession;
· qualifications and skills listed on CVs
· contact information including telephone contact details and email address;
· CV;
· Cover letter;
· recruitment application;
· demographic information such as postcodes
· other information relevant to job applications and relevant to the role being advertised
It is important that the personal data we hold about you is accurate and current. Please keep us informed of any changes.
How we collect your personal data
You may only give us data by filling in applications forms by applying for a role online or by corresponding with us by post, phone, email or otherwise, for example when you:
· enter into a contract with us or contact us about doing so;
· contact us about any contract we have with you;
· request vacancy information to be sent to you;
in each case, in accordance with this privacy policy.
We may also receive personal data about you from third parties and public sources, including other customers when they interact with us.
How we use your data
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
a) internal record keeping;
b) reviewing role applications and recruitment selection;
in each case, in accordance with this privacy policy.
We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
We may share your Data with the following groups of people for the following reasons:
a) hiring and interviewing managers
in each case, in accordance with this privacy policy.
We will only use your personal data when the law allows us to.
Keeping data secure
We will use technical and organisational measures to safeguard your Data. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect ay misuse or loss or unauthorised access to your Data, please let us know immediately by contacting [email protected], or by telephone to the company’s Head Office on 01933 449090.
Data retention
Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
Your rights
You have the following rights in relation to your Data;
a) Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive”. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
b) Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
c) Right to erase – the right to request that we delete or remove your Data from our systems.
d) Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
e) Right to data portability – the right to request that we move, copy or transfer your Data.
f) Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is out legal basis for processing your Data), please contact us via this email address: [email protected].
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this ins the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk.
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Links to other websites
This website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
Changes of business ownership and control
Tingdene Group may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Tingdene Group. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that art and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
We may also disclose Data to a prospective purchases of our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
General
You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision ill, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that or any right.
This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement wil be subject to the exclusive jurisdiction of the English and Welsh courts.
Changes to this privacy policy
Tingdene Group reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.
You may contact Tingdene Group by email at [email protected].