Stores and Warehousing Manager

Dublin Zoo holds the prestigious position of being one of Ireland’s top Family Attraction’ for almost 200 years. Our purpose is to save wildlife and inspire a passion for nature - one person, one family at a time.

We are seeking an experienced and detail-oriented Store and Warehousing Manager to join our team. This is a key operational role responsible for managing the Stores function whilst also overseeing procurement processes and supplier relationships. The successful candidate will play a vital role in ensuring efficient supply chain management and maintaining appropriate inventory levels across the organisation.

Stores Function

• Manage and oversee all aspects of the stores operation, including receipt, storage, and distribution of goods
• Maintain accurate inventory records and conduct regular stock audits
• Ensure proper storage conditions and compliance with food safety standards for both perishable and non-perishable goods, adhering to relevant health and safety regulations
• Develop and implement effective storage systems and procedures
• Monitor stock levels and liaise with department heads regarding supply requirements
• Process invoicing for stores and the wider zoo departments
• Liaise with Animal Registrar on possible collection/delivery of Animals to Dublin Airport
• Deliver samples to UCD/Irish Equine Centre Procurement 

Procurement

• Review, evaluate, and update existing procurement processes to improve efficiency and cost-effectiveness
• Manage procurement workflows including the raising of accurate purchase orders on our accounts package before the goods are ordered and ensure adherence to procurement policies
• Identify opportunities for process improvement and implement changes
• Source suppliers and maintain relationships with key vendor partners
• Negotiate contracts and terms with suppliers to achieve value for money and communicate this to your line manager
• Ensure all procurement complies with organisational policies and procedures
• Monitor supplier performance and manage any issues or complaints Manage procurement workflows and ensure adherence to procurement policies
• Identify opportunities for process improvement and implement changes
• Source suppliers and maintain relationships with key vendor partners
• Negotiate contracts and terms with suppliers to achieve value for money
• Ensure all procurement complies with organisational policies and procedures
• Monitor supplier performance and manage any issues or complaints

General

• Prepare and manage procurement-related documentation and reports
• Ensure tax and insurance are up to date on all vehicles including servicing for all vehicles
• Produce regular reports on stores operations and procurement activities for senior management
• Ensure all activities comply with relevant legislation and organisational policies
• Maintain professional communication with internal and external stakeholders
• Support the organisation's commitment to our CARE values: We Care, We are A Team, We are Respectful, We are Excellent

Essential Skills

• Proven experience managing budgets, stores operations and inventory management
• Experience in procurement management and supplier relationship management
• Proficiency in Microsoft Word and other relevant software applications
• Sound understanding of relevant health and safety regulations relating to storage
• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy in record-keeping
• Problem-solving skills and ability to manage issues proactively

Desirable Requirements

• Experience with inventory management systems
• Project management experience
• Familiarity with cost control and budget management

Competencies and Values

• The successful candidate will demonstrate:
• Reliability and professional conduct
• Flexibility and adaptability to organisational needs
• Commitment to excellent customer service (both internal and external)
• Alignment with Dublin Zoo's CARE values
• Ability to prioritise workload and meet deadlines
• Strong interpersonal and stakeholder management skills

Performance Indicators

• The Stores and Procurement Manager will be evaluated based on:
• Adherence to safety standards.
• Cost control and inventory management
• Stock control and the application of a procurement system
• Supplier relationship management
• Compliance with regulatory requirements.