Project Executive

Rapiergroup is looking to recruit the rising stars of the industry and have multiple opportunities for those who want to be part of a dynamic and passionate creative agency.

We have a proud history of helping those at the start of their event/exhibit journey and want to continue this in 2023 and beyond. You will be part of a delivery team that is made of caring, passionate, experienced Project Managers who are always willing to help others learn and develop their skills. Working across events, organiser, digital content and exhibit projects is all part of the role/s and time is dedicated to learning all facets of the industry.

A willingness to ask questions, to learn and to ‘get stuck in’ is imperative and, in return, you would receive a personal/tailored plan to help you get to where you want to go … there is no limit!!

The role/s would be based in our Ware HQ and offers UK and international travel to those bringing the right attitude. If this sounds of interest, we would love to hear from you.

Project support

• Support on client projects to grow technical knowledge in order to enhance the ability to liaise with clients , venues and suppliers
• Provide trusted support Project Managers when planning, coordinating and delivering client or internal Projects in line with our documented Proven Process inclusive of all Company policies
• To owe any assigned task, ensure understanding and ask for further guidance if needed
• Ensure a deadline is agreed for any assigned task
• To continually update Project Managers on the status of assigned tasks, where necessary being pro-active in providing clear options and solutions.
• Ensure the high quality of any client facing documentation
• Ensure the use of ‘On Brand’ company templates, filing and version control
• Ensure client facing document is proofed to an appropriate level
• To attend Creative briefings where possible
• Ensure any client request as a minimum is registered within 24 hours
• To escalate any emerging client issues or project issues to the Project Manager.
• To deliver client projects onsite and undertake any other travel where necessary.
• Support in the closure of live projects as directed by the Project Manager
• To be available to action and support on any additional tasks at short notice and as required by the Head of Project Delivery.
•  As confidence builds to discuss taking on more responsibilities with the Head of Project Delivery

Client contact

• Help maintain professional meeting standards inclusive of Agenda’s and Meeting report
• To attend Client meetings, take notes and contribute where asked

Finance

• Budget awareness and input, show an ability to develop and progress knowledge of the financial management process.
• Progression of negotiation skills and management of budget updates.
• Ensuring pre authorisation from Project Manager for all expenditure relating to a project
• Support in the closure of any project

Department relations

• Ensure consideration of other departmental needs

Proposal & Pitch

• Support new business bids if requested as a member of the pitch team
• Participate in proposal planning and creation as appropriate

Self-Development

• To take an active role in your learning and development at all times to ensure your needs are met
• Attend supplier presentations to enhance product knowledge
• Attend training courses, as appropriate, to either learn new or enhance existing skills.
• Understand the companies full service global offering.
• To demonstrate a questioning nature at all times.
• To ensure you understand where any training sits in our process

• PC Literacy – word, excel, powerpoint, outlook
• Commercial awareness
• Open mindedness and fairness
• Attention to detail
• Excellent communication skills

Communication

Actively listen and use different methods of communication to inform, generate ideas, influence opinion and resolve differences within the scope of the role.

Planning & Organisation

Ensure that realistic action plans are understood in line with regular team review.

Team working

Supports colleagues in the delivery of own and company objectives with understanding of prioritisation of individual tasks.

Customer & Quality Focused

Work to continuously improve products, services and work processes to exceed customer expectations, whilst building relationships with colleagues, clients and suppliers.

Profitability

Contribute to and enhances Company profitability by thinking about actions in line with budgets and financial targets.

Accountability

Deliver results within our environment and be judged by those results.

Personal Growth

Take full responsibility to develop own operational experience and be considered competent in area of expertise. Be flexible, committed and show integrity.

We would like to talk to people that can work well both individually and as part of a wider team, that have no problem transforming briefs into ideas and solutions. Good organisational and communication skills are essential, as the roles rely on strong teamwork and will offer opportunities for direct contact with clients.

At Rapiergroup, we strive to offer the best management, support and training to meet individual’s needs. We believe that everyone who works here should love what they do, putting their heart and soul into their work. We know that the right individual will thrive with us and can look forward to an exciting and varied career with great opportunities for progression.

We offer a competitive package, believe in a good work-life balance, and offer flexible working in a fun and happy environment. We all share a great sense of humour and look forward to welcoming more like-minded individuals to our team.

You’ll need to live and breathe our core values to be a great fit:

Do the right thing

We do what we say we are going to do and what is expected of us in our roles. We know in our hearts the right thing to do, whatever the situation, and we do it without being asked.

Open minded

We welcome each other’s ideas and embrace change.

Team player

We help each other and have each other’s backs We act as a team and do not leave anyone behind.

Humbly Confident

We act for the greater good of the company, so everything we say and do is for that purpose and no other. We are no nonsense, straight talking, no fuss, no ego

Positive

We approach our days with ‘can do’ attitudes and do our utmost to bring our best self to work every day.