Business Administrator - Spain

  • Full-time
  • Operations
  • Madrid


Taylor Hopkinson is a dedicated renewables recruitment specialist and a trusted partner to the world’s green energy leaders. We joined forces with Brunel International N.V., expanding our global footprint to more than 100 offices across 40 countries and unlocking a range of opportunities to join our rapidly expanding, award-winning team.

Due to our continued growth Taylor Hopkinson are seeking an Business Administrator to join our Team in Madrid, Spain.

Our culture is professional and fun while being ambitious and target driven. We work as a team to achieve our goals. Our Head Office is located centrally in Glasgow, and other branch offices are based in central, modern and high-spec locations. This is an opportunity for a bright and driven candidate to join Taylor Hopkinson and make a long-term contribution to the business, with clear opportunities for career development and progression for achievers.

The Role

  • Working with Consultants and PR and Marketing partner to produce high quality marketing and business development materials (proposals, tenders and presentations) based on the existing templates, while employing a continuous improvement mind-set to evolve and improve those documents.
  • Supporting with external audits, maintaining standards inc Quality Management, Occupational Health & Safety and Environmental.
  • Working in project teams to support production of project documentation to be submitted to clients against a timetable in a timely manner and taking on accountability for accuracy and professionalism of these documents to meet/exceed client expectations (CVs, shortlists, updates)
  • Supporting whole team with travel and logistics for international travel through suppliers and partners within agreed budgets while taking into account the work/life balance needs of team members
  • Collaborating with Consultants and COO / Compliance team to implement productivity monitoring processes and procedures
  • Administering placement of online adverts across all our media channels, and ensuring consistency and quality is maintained by proof reading and rejecting copy that does not conform to our company guidelines
  • Arranging and administering induction process for new employees including onboarding, hardware and software orders and creating training plans in partnership with our training and development function
  • Supporting compliance team with audit of our internal CRM system, management of reporting and liaising with team managers to ensure records are updated and minimum standards for data entry are maintained
  • Becoming a super user of our internal CRM system in order to use the back-end system functionality to make it as efficient and effective for our business needs as possible, and where necessary, liaising with our CRM provider to drive improvement projects
  • Taking minutes in team and client meetings and distributing to all relevant parties alongside all relevant supporting documentation and recording according to best practise
  • Supporting Operations team with organisation and promotion of internal and external company events, either directly or through external events co-ordinators
  • Ad hoc administrative duties for the office, such as, mail distribution, stationary orders, facilities management, meeting and greeting clients and guests, receiving and directing calls 


  • Excellent organisational skills to successfully manage multiple projects and work streams simultaneously ensuring smooth running operations
  • Time management skills to prioritise urgent and important tasks ensuring project deadlines are achieved
  • High level of communication skills demonstrated both verbally and in writing, to ensure a clear understanding for all parties eliminating miscommunications and generating buy in.
  • Detail oriented approach to ensure accuracy of information
  • Advanced technology skills working with platforms such as MS Office 365, Cube 19 and Bullhorn. Knowledge of Adobe InDesign is advantageous.
  • Stakeholder management skills to influence and manage the behaviour and expectations of internal and external stakeholders including colleagues, clients and suppliers.
  • Forward planning to make decisions ahead of time to ensure potential problems do not materialise
  • Creativity to develop innovative solutions to challenges and to drive forward the operational running of the office


·      Competitive salary and package

·      25 days annual leave + public holidays (pro rata) 

·      Company iPhone and Laptop

·      Hybrid working with a combination of home and office working 

·      THRIVE – our physical and mental health and wellbeing programme

·      Fully funded professional development courses

Along with the opportunity to grow your career from our stunning Glasgow City Centre offices, as a valued member of our international team. 


We are committed to equality and diversity in our team and are proud to be a Disability Confident Employer. 



We love to promote internally and provide training and mentoring to help you achieve your professional development.  If you want to contribute to a truly global, award-winning team in a sustainable growth market, apply now