Office Administrator / CEO Assistant

Ruptela is looking for an enthusiastic and curious Office Administrator/ CEO Assistant to join our talented team!

As Ruptela, we provide fleet management solutions based on GPS tracking and real-time vehicle monitoring and control. We develop and manufacture full solution and provide it along with in-depth knowledge and support. This way we help organizations worldwide to manage their property effectively, save resources and environment with a key focus on exceptional quality. No challenge is too big – in many cases our clients face complex business problems, this gives our employees an opportunity to participate in interesting projects and face many challenges.

Administrator

• Coordinating Ruptela office activities and operations to secure efficiency and compliance with company policies
• The first point of contact for colleagues, customers, guests and service providers
• Accepting parcels and deliveries
• Ensuring the office operates smoothly: necessary office supplies, inventory, and equipment are ordered and ready to be used while communicating with office building management and other providers/suppliers
• Assisting with sorting and delivering incoming/outgoing packages/delivery/ mail / calls
• Preparing and distributing internal communications: memos, emails and reports
• The Ambassador of supporting the planning and execution of company events and meetings

CEO Assistant

• Working directly with company management and other stakeholders on various tasks and requests
• Managing agendas, scheduling and coordinating meetings
• Making travel arrangements for business trips/appointments/
• Preparing internal company documents
• Maintaining highly confidential information
• Distribution of correspondence & dispatch

• Previous successful experience in a similar role
• To be accurate, organized, and able to multitask to ensure efficiency and effectiveness in your work
• Good interpersonal skills
• Willingness & ability to learn new things independently as well as in a team
• Can-Do attitude
• Fluent written and spoken English
• Basic knowledge or interest in the document preparation or archiving processes
• B category license

• Freedom and responsibility to think of solutions and make decisions
• Friendly and professional multi-cultural environment
• Means for your development: conferences, relevant training courses, workshops, books, and team building activities
• Diverse motivational package and additional health insurance;
• Smart office filled with coffee, tea, fruits and cookies, different lounge rooms and activities;

The salary range for this position is from €1818 (gross) per month. As Ruptela is an equal opportunity workplace, the precise salary offered to the right candidate will be based on one's qualifications, competencies, and professional experiences.