HR Administrator (Ref: CSG027)

Job title: HR Administrator

Department: Human Resources

Reporting to:  HR Advisor

Location: Remote working

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)

Salary: £26,000.00 - £33,800.00 per annum

The role of the HR Administrator reports directly to the HR Advisor and is responsible for providing timely, accurate and excellent administrative support to the People Team to help deliver a first-rate end to end Employee Relations service which demonstrates clear value to all stakeholders.

Must have strong administration experience, preferably in HR.

Procedures

Administration

• Carry out general administration tasks for the HR Department
• Organise and maintain staff records
• Monitor and report on staff absence
• Respond to reference requests for current or former members of staff
• Assist in the updating of HR policies, procedures and employee handbook
• Follow up on probation reviews and compile successful completion letters
• Support the process for HR casework staff
• Compose new Process Guides (as required) and review and maintain existing Guides for all HR Administration duties

Payroll

• Ensure all amendments for payroll are accurate and logged in time for the monthly payroll run, e.g. new starters, leavers, salary increases, contractual variations, sickness

HR Information System (HRIS) and Reporting

• Be a primary contact for queries on HRIS (Sage HR)
• Act as systems administrator for Sage HR, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance
• Liaising with systems support to troubleshoot queries as required
• Ensure the Sage HR accurately reflects current employee conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave, recording of sicknesses and other absence
• Provide appropriate reports from Sage HR for the purpose of auditing/monitoring employee data
• Monthly auditing/annual cleansing of Sage HR

Advice and Guidance

• Provide day-to-day advice to line managers and employees on general HR related queries, requests and Company Policies and Procedures, escalating more complex issues to the HR Advisors and/or HR Business Partners
• Communicate with external agencies as required
• Support in formal meetings, such as disciplinaries and grievances as the HR representative

Other Duties

• Monitor Right to Work, DBS, CTC, SC certifications and keep up to date in line with contractual requirements and current legislation
• Assist in taking notes in formal meetings
• Support the wider HR function with ad hoc administration tasks as required
• Coordinate and promote staff benefit schemes

Connect and Collaborate

• Work closely with your line manager and team members
• Collaborate with others, attending meetings as required
• Supporting team members and provide on-the-job training
• Provide cover for other staff as agreed by line manager

 Responsive

• Keep up-to-date with all written and verbal communications (i.e. emails/messages/calls)
• Ensure all records are maintained and kept up-to-date according to company policies and procedures

 Talented

• Monitor own work levels, progress and development in the role
• To undertake relevant training and development programmes as required for the role.
• Undertake relevant learning according to the responsibility of the role.

 Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.

 Agile and Diverse

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project

 Professional

• Maintain a good understanding of the legislation of the contract

• 25 days annual leave plus national bank holidays
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
• Life Cover (2 x basic salary)
• 6-month probation period
• Employer pension contribution (4% employer, 4% employee)
• Laptop/Phone/other equipment if required as part of job role
• Referral Scheme

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest that expected.