Coordinator, Sedation

  • Full-time
  • Professional Practice
  • Vancouver/Victoria


Position Overview:

The Coordinator, Sedation for British Columbia College of Oral Health Professionals (BCCOHP) reports to the Manager, Sedation, GA, & Non-Hospital Dental Facilities and is responsible for ensuring continued compliance for registrants providing sedation and general anesthesia services. This position coordinates and reviews assessments; financial activities; and supports the development of communication, preliminary reports, assessment processes and tools, and data collection for the Sedation Program. 

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement. 

Essential Duties:


  • Respond to inquiries regarding sedation and general anesthesia services from sedation facilities and registrants. 
  • Prepare reports, documents, and presentations for Sedation & GA Committee, the Board, and oral health professionals.
  • Collaborate with Committee and the Communications Department in the production of Sedation and General Anesthesia reports and publications.  
  • Identify and report potential issues and risks to Manager, Sedation, GA and Non-Hospital Dental Facilities. 
  • Collect data from assessment processes for the purposes of review, synthesis, qualitative and quantitative/statistical analysis of data, leading to the development of reports indicating significant trends. 
  • Maintain up-to-date databases related to Sedation Program.
  • Train administrative assistants.
  • Support and facilitate renumeration of facility assessors. 
  • Assist with Program’s finance and budget.
  • Assist with Sedation Program projects. 
  • Identify, analyze, and track outstanding assessments and program issues. 
  • Support development of assessor protocols and assessment tools.
  • Assist in the continuous development and maintenance of assessment methodologies processes and tools. 
  • Conduct research as assigned. 
  • Review and facilitate activities related to facility self-assessments and Registration of Qualifications applications. 
  • Liaise with registrants and facility staff to ensure all required information is submitted and review rectifications.
  • Attend Sedation & GA Committee Meetings and record minutes. 
  • Coordinate meetings of the Sedation & General Anesthesia Committee and preparation of meeting packages. 
  • Provide administrative support to Manager, Sedation, GA, & Non-Hospital Dental Facilities.

Other Responsibilities

  • Book travel and accommodation for facility assessors and Sedation & General Anesthesia Committee members as required.
  • Order catering for meetings as required. 


  • Post-secondary education.
  • Minimum of three years of related office experience.
  • Demonstrated customer experience/service experience.
  • Excellent computer skills with proficiency in Microsoft Office.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.
  • Experience using database or customer relations management system and electronic filing systems.
  • Strong written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task and prioritize.
  • Strong attention to detail.
  • Strong critical thinking, analytical, and problem-solving skills.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Ability to handle sensitive and confidential information with discretion.