Coordinator, Sedation

Position Overview:

The Coordinator, Sedation for British Columbia College of Oral Health Professionals (BCCOHP) reports to the Manager, Sedation, GA, & Non-Hospital Dental Facilities and is responsible for ensuring continued compliance for registrants providing sedation and general anesthesia services. This position coordinates and reviews assessments; financial activities; and supports the development of communication, preliminary reports, assessment processes and tools, and data collection for the Sedation Program. 

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement. 

Essential Duties:

Sedation

• Respond to inquiries regarding sedation and general anesthesia services from sedation facilities and registrants. 
• Prepare reports, documents, and presentations for Sedation & GA Committee, the Board, and oral health professionals.
• Collaborate with Committee and the Communications Department in the production of Sedation and General Anesthesia reports and publications.  
• Identify and report potential issues and risks to Manager, Sedation, GA and Non-Hospital Dental Facilities. 
• Collect data from assessment processes for the purposes of review, synthesis, qualitative and quantitative/statistical analysis of data, leading to the development of reports indicating significant trends. 
• Maintain up-to-date databases related to Sedation Program.
• Train administrative assistants.
• Support and facilitate renumeration of facility assessors. 
• Assist with Program’s finance and budget.
• Assist with Sedation Program projects. 
• Identify, analyze, and track outstanding assessments and program issues. 
• Support development of assessor protocols and assessment tools.
• Assist in the continuous development and maintenance of assessment methodologies processes and tools. 
• Conduct research as assigned. 
• Review and facilitate activities related to facility self-assessments and Registration of Qualifications applications. 
• Liaise with registrants and facility staff to ensure all required information is submitted and review rectifications.
• Attend Sedation & GA Committee Meetings and record minutes. 
• Coordinate meetings of the Sedation & General Anesthesia Committee and preparation of meeting packages. 
• Provide administrative support to Manager, Sedation, GA, & Non-Hospital Dental Facilities.

Other Responsibilities

• Book travel and accommodation for facility assessors and Sedation & General Anesthesia Committee members as required.
• Order catering for meetings as required. 

• Post-secondary education.
• Minimum of three years of related office experience.
• Demonstrated customer experience/service experience.
• Excellent computer skills with proficiency in Microsoft Office.
• Previous work experience in a regulatory or not-for-profit environment is an asset.
• Experience using database or customer relations management system and electronic filing systems.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to multi-task and prioritize.
• Strong attention to detail.
• Strong critical thinking, analytical, and problem-solving skills.
• Ability to maintain tact, grace, and diplomacy in all situations.
• Ability to handle sensitive and confidential information with discretion.