Executive Assistant to the Registrar & CEO

Department: Registrar’s Office

Reporting to: Manager, Registrar’s Office

Position Type: Permanent, Full-time

Work Location: Vancouver - Hybrid

Salary: $73,915.89 - $92,394.86. Please see the total compensation & perks section for more details.

Position Posted: May 8, 2025

Application Deadline: Open until filled

BCCOHP is seeking a permanent, full-time Executive Assistant to the Registrar & CEO (the EA) to join our Registrar’s Office team. This position will report to the Manager, Registrar’s Office.

The successful candidate will be responsible for supporting the smooth functioning of the Registrar’s Office. This position works closely with the Registrar & CEO, Senior Team and Leadership Team as well as internal and external stakeholders.

• Assist the Manager to ensure the day-to-day functions of the Registrar’s Office run smoothly.
• Maintain the Registrar’s appointment schedule and calendar.  
• Ensure that meetings, deadlines, presentations, and other duties of the Registrar’s Office are carried out. 
• Handle correspondence and carry out administrative tasks including the preparation of expense reports, credit card reconciliation, and budgeting. 
• Support Registrar communications to the Board, committees, staff, and external stakeholders including the Ministry of Health. 
• Provide administrative support to the Registrar’s Office team by handling various Board and Committee related tasks including maintaining meeting portals, member rosters, and electronic documents.  
• Ensure the database is up to date for Committee and Board members, working groups and Board motions/action items. 
• Organize and support Executive Team and Leadership Team Meetings and Retreats, including preparing meeting agendas, materials and taking notes as needed. 
• Perform other tasks as assigned.  

• Post-secondary education combined with a minimum of three years of relevant work experience as an Executive Assistant or a similar role, or an equivalent combination of education and experience.  
• Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals. 
• Strong critical thinking, analytical, and problem-solving skills. 
• Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks simultaneously. 
• Ability to handle sensitive and confidential information with discretion. 
• Proficiency in Microsoft Office, along with advanced computer skills (including use of internet, phone, and video conferencing tools).  
• Ability to work collaboratively within a team and independently.   
• Ability and willingness to adapt to change in a growing organization and collaborate cross departmentally 
• Anti-racism and/or diversity, equity and inclusion training or equivalent self-directed training is an asset. 
• Indigenous Cultural Safety training or equivalent self-directed training is an asset. 
• Remote work experience and experience in a regulatory or not-for-profit environment is an asset.  

Work Hours

BCCOHP's regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time permanent position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am - 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

The successful candidate will be offered a competitive compensation and benefits package and can typically expect a starting annual salary between $73,915.89 and $80,075.55 depending on factors such as skills, experience, and education relative to the requirements of the role. Salaries are reviewed annually based on performance and market trends, allowing employees to potentially earn up to the maximum of the current pay band, $92,394.86.

BCCOHP offers the following benefits and perks:

• Extended health and dental benefits plan
• RRSP contributions
• Parking/transit subsidy
• Paid time off (15 vacation days, 5 sick days, and 7 personal days per year)
• Maternity/parental leave top-up
• Annual professional development allowance
• Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year)
• Early office closure on Fridays during the summer