Mfg logo pantone colours   copy

Senior Purchase Ledger Clerk

  • Full-time
  • Finance
  • MFG HQ


JOB TITLE Senior Purchase Ledger

IMMEDIATE MANAGER Purchase Ledger Manager


The Senior Purchase Ledger Clerk is responsible for managing the more complex supplier accounts, such as Paypoint and Camelot, for running the payment runs, generating the monthly GRNI information and completing balance sheet control account reconciliations.  


This role, which has no direct reports, is a vocal part of the Purchase Ledger Management Team. Instrumental in creative ideas and suggestions to senior leadership to drive process improvements and efficiencies. The Senior Purchase Ledger Clerk will form part of the testing and implementation team for new and exciting system developments within the accounting systems or linked systems relating to the Purchase Ledger. 


Reporting to the Purchase Ledger Manager you are required to effectively communicate and co-ordinate with, Regional Managers, Accounts Department, Senior MFG Management, and all other head office departments and personnel. They will support the Purchase Ledger Clerks with their queries and tasks, escalating material matters to the Purchase Ledger Manager. 


The Senior Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Senior Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time. 



  • Free parking in St Albans City Centre 
  • Bonus scheme (discretionary) 
  • Opportunities for Career Progression 
  • Working with an exciting, established and very supportive team  
  • Excellent, modern office environment with free use of onsite facilities, Cold Drinks, Costa Coffee machines etc 
  • Company Pension Scheme 
  • Private Medical Care (including optician and dental cashback) 
  • Life insurance (x4 base salary) 
  • Online discount platform 



  • Assisting and completing the teams most complex reconciliations including the following month end balance sheet reconciliations: Trade Creditors; Rates; Pennies; MacMillan & Expense deductions 
  • Assist with month end processes including creating the monthly GRNI report from multiple sources, and ensuring validity and accuracy 
  • Learning and supporting various aspects of key reporting in and for the team including weekly KPI’s 
  • Ad hoc covering of the Purchase Ledger Manager role 
  • Being responsible for weekly payment runs e2e pre approval     
  • Review statement reconciliations completed by the team, ensuring all discrepancies are resolved in a timely manner and supplier invoices paid according to terms. 
  • Assist with any new projects undertaken in the team 
  • To manage the historic Purchase Ledger – regularly investigating and clearing Debit Balances and other outstanding historic items 
  • Ensuring all Invoices/Credit Notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms. 
  • To accurately code post all Invoices/Credit Notes. 
  • To ensure that all Payments are correctly allocated. 
  • To process expenses in line with the company’s expense policy and to ensure employees expense reimbursements are made in time. 
  • Verification of sub-contractors with HMRC, ensuring invoices adhere to CIS 
  • Timely preparation of CIS return and HMRC payment 



  • Proactively using initiative to answer queries from both internal and external sources in order to solve problems in a timely manner. 
  • Excellent organisational skills, with the ability to determine and define work priorities, keeping your colleagues/line manager and senior management informed, maximising the use of your time and working to deadlines 
  • Works well in a team; encourages and adopts team goals, understands, and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.  
  • Be the “go to” subject matter expert 
  • Communicates clearly, confidently and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively. 
  • An understanding of the trading accounting process and accounting reconciliation techniques. 
  • Accustomed to a high-volume processing environment. 
  • Actively raises profile to wider finance and business (Operations)  
  • Ability to achieve targets whilst maintaining accuracy. 
  • Having a “can do” attitude and a flexible approach to achieving team priorities. 
  • Ability to coach individual team members 
  • Maintain confidentiality in respect of work being undertaken or in relation to which you become aware. 
  • Intermediate to advanced Excel, Netsuite experience desirable 
  • Minimum of 2 years Senior Purchase Ledger experience 
  • CIS experience advantageous