Administrative Officer

  • FTE
  • Lagos

Who we are:

Seamfix Limited is on a quest to within the next 9 more years (in line with our 10 year strategic objectives) to deliver value to 1 billion end customers, empower 10 thousand businesses and build 1 thousand leaders. 

In Seamfix, we are extremely aware that there are endless possibilities if we can be one united people that speak the same creative language, create with the same image or picture of success and work towards the same end goal hence, we are looking for one who is a team player, who will resonate deeply with our vision, speaks the same creative language and desires same or even bigger impact. 

We help organizations to acquire and service a lot of customers digitally by seamlessly automating their onboarding and service delivery processes, so that they can be more productive, make their customers happy and boost their revenues.  Our identity and essence is solving problems in a very seamless manner in line with our name; Seamfix is coined from Seamless fixing of problems.

What you will be doing:

  •  Troubleshooting laptops and other work related tools when necessary to determine fault before getting a right vendor to work on them if the fault is uncontrollable.
  • Conduct survey, collate responses from staff base on issues, send report to Admin lead.
  • Inform staff about the exercise for their maximum cooperation.
  • Engage technicians where necessary to rectify fault or get replacement where necessary.
  • Get cost of replacement or repair, compare prices , get approval and ensure prompt repair or replacement.
  • Sending of monthly survey on worktool performance Collation of result, Analyze the result to provide solutions to affected worktools
  • Auditing of asset on quarterly basis
  • Share the audit report
  • Identify the scrapped asset
  • Get approval for auction and sales of the scrapped asset
  • Conduct auctions within the organization or sell the scrapped asset directly to the public.
  • Recording of newly acquired asset on asset management software (Snipe IT)
  • Tracking of existing asset
  • Disposal of asset on asset management software
  • Implement all policies designed by HR, Admin and Asset manager on use of appliances, asset, fleet Management etc
  • Development of work templates in the unit for efficiency.
  • Ensure signing of templates and forms to measure the activities.
  • Identify the worktools of the new staff
  • Set up work tools for new staff 48 hours before resumption.
  • Get the staff to sign the equipment handover form and file hardcopy
  • Assign the worktools to the staff on asset management software.
  • Prepare Exit form for the exiting staff
  • Ensure exit forms are given to staff leaving Seamfix and retrieve all the asset and other accessories assigned to them
  • Inform HR and finance where the existing staff could not provide the asset in good conditions and advise on the deductions where necessary.
  • Responsible for all ADMIN email and collaborative broadcasts/engagements.
  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries.
  • Take inventory of office supplies and monitor reorder levels.
  • Update calendars and schedule meetings.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
  • Supervise cleaners on everyday cleaning and ensure the office environment is well cleaned.
  • Management of the seamfix library.
  • Design Surveys for monthly and quarterly evaluation and performance
  • Sending of survey
  • Collating the surveys
  • Analyse the result to measure departmental performances

What you will be needing:

  • Bachelor’s/Master’s Degree in Business Administration or a related field
  •  3 - 6 years’ experience Administrative Officer– Job Description
  •  Successful previous experience in Administrative officer, consistently meeting or exceeding targets 
  •  Committed to continuous education through workshops, seminars and conferences
  •  Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization
  • Good verbal and written communication skills • Self-driven, decisive and dogged
  •  Trustworthy and reliable 
  •  Ability to speak with confidence about price of product, abreast of negotiation skills and confidence to apply them.
  • Strong ability to manage internal and external stakeholders/clients 
  • Excellence driven 
  • Strong ownership mind-set
  • Critical thinking and agile problem-solving capabilities 
  • Dynamic and active
  • Possess a can-do mind-set
  • Good attention to details
  • Collaboration skills
  • Continuous improvement and learning mind-set

What we are offering:

  • Competitive Compensation
  • Laptop for work
  • Employee Stock Option Plan
  • Health Insurance
  • Employers pension contribution
  • Flexible and remote work culture
  • Work with really smart people