Privacy policy
2. Privacy Policy for Job Applicants
At Badger Health Group, we value your privacy and are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, store, and share your personal data when you apply for a role with us via our Sage HR-powered Careers Portal.
2.1 Who We Are
Badger Health Group is the data controller for your personal data.
Contact Details:
Badger Health Group – HR Department
Email: [email protected]
2.2 Sage HR’s Role
We use the Sage HR recruitment platform to manage applications.
- Sage HR acts as our data processor and processes your data only under our instructions.
- Sage HR stores your data securely in compliance with GDPR requirements.
- For more details about Sage HR’s data protection practices, see their Privacy Policy.
2.3 What Data We Collect
We may collect and process the following types of personal data:
Personal Information
- Name, address, email, and phone number.
- Date of birth and gender (if provided).
Application Information
- CV, cover letter, qualifications, and employment history.
- References and professional memberships.
Eligibility Information
- Right-to-work documents.
- Criminal records information (only where legally required).
Special Category Data (processed only when necessary)
- Health or disability data (for reasonable adjustments).
- Diversity and equal opportunities information.
2.4 How We Collect Your Data
We collect your data:
- Directly from you via the Portal.
- From recruitment agencies or job boards where you have applied.
- From referees and background check providers (where applicable).
2.5 Why We Use Your Data
We process your personal data for:
- Managing your job application and assessing suitability.
- Communicating with you about your application.
- Verifying identity, right-to-work, and qualifications.
- Making recruitment decisions.
- Meeting legal and regulatory obligations.
2.6 Lawful Basis for Processing
We process your data under the following lawful bases:
- Contractual necessity — to process your application and take steps before entering into an employment contract.
- Legal obligation — to comply with employment and right-to-work laws.
- Legitimate interests — for recruitment planning and candidate evaluation.
- Consent — if we retain your details for future vacancies.
2.7 Data Sharing
Your data may be shared with:
- Sage HR (our recruitment platform provider).
- Background screening providers (if required for your role).
- Government authorities where legally required.
We will never sell your personal data to third parties.
2.8 International Transfers
If your data is stored or processed outside the UK or EEA, we ensure adequate protections are in place, such as:
- UK-approved Standard Contractual Clauses.
- Data transfer adequacy decisions where available.
2.9 Data Security
We take appropriate technical and organisational measures to protect your data, including:
- Encrypted storage.
- Access controls and authentication.
- Regular system monitoring and audits.
Sage HR also applies strong security measures to protect your data.
2.10 Data Retention
- Unsuccessful applicants: Data is retained for 12 months after the recruitment process ends unless you consent to a longer retention period.
- Successful applicants: Your data will be transferred to our HR system and managed under Badger's Privacy Notice.
2.11 Your Rights
Under UK GDPR, you have the right to:
- Access your personal data.
- Request corrections to inaccurate data.
- Request deletion where data is no longer required.
- Restrict or object to processing in certain circumstances.
- Withdraw consent at any time (where consent is used).
- Lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk.
2.12 Contact Us
If you have any questions about this Privacy Policy or how your data is processed, please contact our HR department:
Email: [email protected]