Office Manager

  • Full-time
  • Administration
  • Riga, Latvia

YOUR NEW EXCITING CHAPTER IN THE WORLD OF AVIATION BEGINS NOW WITH SMARTLYNX AIRLINES!

We are a strong and rapidly growing industry-leading airline looking to expand and welcome new colleagues from all over the world.

 

Kickstart your career in aviation with ease: most of our positions don't require previous aviation experience. The mentoring and training are on us, and the enthusiasm and passion for aviation are on you!

Relocate to one of our headquarters in Riga, Tallinn, Malta, or Vilnius or, in some available positions, work from anywhere in the world and visit your team when needed.

 

Join our growing company of more than 350 office employees and 1400 crew members and become a part of a dynamic, diverse & reputable team providing splendid ACMI, charter, and cargo services for top-tier clients worldwide.

 

Explore our open positions, and don't hesitate to apply - we are excited to have you on the team. Let's reach for the stars together!


To find out more about the company, visit our webpage-https://www.smartlynx.aero/en/careers



YOUR MAIN DUTIES

  • You will be acting as the first point of contact for our guests and employees;
  • Greet both visitors and callers, direct them to the appropriate persons according to their needs, and communicate verbally and in writing to provide information;
  • Ensuring the office, meeting areas, washrooms, and coffee lounge are kept presentable, and any discrepancies from the standard are maintained daily through the cleaning contractor;
  • Coordinating in Office Renovation projects;
  • Liaising with building and facility management vendors, including cleaning, catering, landlord, and security system services;
  • Keeping a record of costs relating to office expenditures;
  • Auditing office facilities and furniture bi-annually and reporting anything in need of repair/replacement;
  • Manage and order stationery, office, and catering supplies, checking stock regularly and ordering and replenishing as necessary to ensure that supplies never run out;
  • Coordinate, register, maintain and systemize companies agreements with suppliers and other partners (including electronic system);
  • Schedule and confirm appointments for clients, customers, or supervisors, organize and coordinate meetings, conferences, and other arrangements;
  • Control airlines employee's ID and proxy cards issue/timely exchange/cancellation processes in appropriate electronic programs;
  • Review and confirm corresponding invoices in the system.

LET'S TALK ABOUT YOU

  • Relevant education (Office Management, Human Resources, etc.) or last year's student - will be considered as an advantage;
  • Strong communication and adaptation skills;
  • Caring and service-oriented attitude toward employees and clients;
  • Proactivity to constantly improve the office environment and keep up with the highest cleanliness standards;
  • High sense of confidentiality;
  • Problem-solving skills to come up with solutions for service-related issues affecting internal and external clients;
  • Proficient with MS Office programs;
  • Excellent English language skills;
  • Preciseness and willingness to take responsibility;
  • Time organization skills and ability to set priorities.




*Please note that background checks will be conducted on all applicants and restrictions that can suspend the process of employment in accordance with the Law on Aviation Article 57.1. will be additionally evaluated.

By applying to this job advertisement, the applicant takes full responsibility for declaring truthful information. In case, if information submitted will be discovered false or the Background Check result will return negative, participation in the recruitment process will be terminated.


THIS IS WHY YOU WILL LOVE TO WORK WITH US

  • Opportunity to work with aviation experts;
  • Advantages of working in a developing, international aviation company with a friendly, modern, and comfortable work atmosphere;
  • Fully paid lunch in the office during lunch hours;
  • Advanced health insurance;
  • Travel for great prices on SmartLynx Airlines charter flights for you and your family;
  • Corporate & Social events;
  • Professional and personal development opportunities while working in a fast-developing multicultural environment.


WHAT NEXT?

  • Successful candidates will receive an invitation to participate in a one-way interview via the HIREVUE platform. Please check your SPAM box for the invitation.
  • If you are chosen for the next step, you will receive an invitation for an online interview.