Account Oversight
•Maintain oversight and monitor all projects within allocated client accounts in order to be able to provide general updates to Head of Project Delivery
•Mentor, guide & be a point of escalation for any/all Senior/Project Managers working on projects within allocated team/accounts
•To understand and oversee any budgets that are produced within any allocated client accounts to ensure consistency in how Rapiergroup is presenting information
•To ensure quality control and manage risk throughout the team deliverables
•Receive briefs from clients and discuss resourcing with Head of Project Delivery
Project Ownership
•Accept ownership and responsibility of any and all assigned projects
•Maintain oversight of all aspects of the project delivery including time-tracking
•To accept responsibility for, and provide support and guidance to all team members
•Ensure projects are delivered on time, within budget and to an agreed timeline and specifications
Client Management
•To oversee all client communications, management and content
•Maintain regular client contact and ensure frequent and accurate reporting to allow a client to make informed decisions
Project Management
•Ensure the proper project set-up is followed and upkeep at all times
•Ensure the high quality of any client facing documentation
•Ensure early Health and Safety planning in terms of design inputs
•Proactively liaise with all internal teams to achieve the most effective and efficient planning
•Strive for an efficient, accurate and inclusive creative briefing and review process
•Commit to a detailed and well thought through project plan on every project
•Drive a fully inclusive project kick-off meeting
•To commit early and cost competitive team logistics
•To create, review and sign off any event safety plan with the Head of Production
•To oversee the onsite delivery in line with any pre-event plans
Supplier Management
•To ensure all supplier contracts are in the best interests of our clients and Rapiergroup and to proactively challenge and negotiate with contractors to produce savings
•To ensure the Head of Production is consulted on every project to agree the purchasing strategy
•To use key suppliers above others whenever possible to mitigate against risk
•If appropriate, to conduct a full and robust RFP process with selection based on a committee decision
•To always raise purchase orders and gain approval to contract suppliers
Finance
•Ensure regular and accurate upkeep of your assigned projects in Procim
•Ensure the creation of a full and detailed budget to form the opening SOW for any assigned project
•Ensure regular and detailed change management process inclusive of client reporting
•To undertake regular project time audits
•To ensure timely invoicing in accordance with your billing schedule
•To conduct a full, detailed and accurate reconciliation of every project
Proposal and Pitch
•Support new business proposals as a member of the pitch team
•Participate in proposal planning and creation as appropriate
•Input and participate in pitch presentation if needed
Line Management and Development
•To act as Line Manger to any assigned members of staff
