Production Manager

2024 (and beyond) is an exciting time for Rapiergroup. With new clients coming on board, and existing clients signing on once more … we have opportunities for those who want to bring their experience and personality to an incredible team. Personable? Dedicated? A Good Egg? If so, we would love to hear from you.

You will join an established, friendly, and supportive team and responsible for planning, delivery and management of single and multiple client projects, reporting directly to the Head of Operations.

Rapiergroup offer flexible working for the right person who can bring something to the table and who want to be part of our amazing culture.

If you are ready to take the next step in your career please do get in touch, it is a great time to talk.

Production Management:

·      To support the delivery of client projects to agreed specifications including the co-ordination of internal and external resources.

·      To ensure the Project Manager is kept fully abreast of project progress at all times.

·      To ensure projects are delivered on time and within budget.

·      To adhere to project processes by ensuring all relevant project documentation is maintained and completed

·      To liaise with internal resources, suppliers and clients professionally, efficiently and on time, building solid and respectful relationships.

·      To take a project through all production cycles, from initial brief through to onsite delivery.

·      To check all organiser/venue manuals for regulations and ensure these are recorded and adhered to in the project.

·      To obtain initial quotations from suppliers by collating, checking and sending relevant internal documentation (briefs, floorplans, sketches, other documentation).

·      To obtain detailed working drawings from Design, then check and challenge them to ensure they are of build standard before distribution.

·      To send detailed working drawings and tender documents to contractors for tender.

·      To conduct the contractor scoring matrix process in line with company process

·      To award projects to contractors and obtain and check project agreements with contractors.

·      To update budgets accordingly as the project progresses.

·      To conduct contractor reviews after each installation and feed back to contractors/feedback internally.

·      To prepare any reports as required for ongoing financial reporting to clients (procurement savings etc).

·      During the project life cycle, to prepare production lists for internal use or presentation to clients, as required.

·      To keep a proactive and solutions-driven eye on all deliverables, seeking the most cost-effective solutions and suitable contractors.

·      To ensure supplier contracts are in the best client and company interest and to proactively challenge and negotiate with contractors to produce savings.

·      To acquire and grow technical knowledge in order to enhance the ability to liaise with contractors.

·      To constantly review and challenge the supplier base in order to ensure that our partners are matched in terms of capability, value, creativity and quality.

·      To attend regular internal project meetings.

·      To ensure the Project Manager is made aware of any scope of finance creep so that they are anticipated and managed.

·      To prepare onsite installation schedules and conduct pre-event briefings with all stakeholders.

·      To prepare relevant Health and Safety and other documentation in order to satisfy event/organiser/venue compliance requirements.

·      To supervise onsite installations and staff and ensure work is checked and completed on time and to the standards expected; to ensure all standards are met in time for Client approval onsite.

·      To deliver and manage client projects onsite and undertake any other travel where necessary.

·      Budget preparation, ongoing management, reconciliation and closure.

*This list of responsibilities is not exhaustive and will be reviewed as

and when required

• Commercial awareness
• Open mindedness and fairness
• Project management skills
• Budget management skills
• Negotiation skills
• Presentation skills
• Attention to detail
• Excellent communication skills

Communication

To communicate clearly with clients, co-workers and contractors

Planning & Organisation

To always keep deadlines and budgets in mind

People Management

To work easily with other parts of the business when working on a shared project.

Team working

Work seamlessly with co-workers

Customer & Quality Focused

Working to continuously improve products, services and work processes to exceed customer expectations, whilst building relationships with colleagues, clients and suppliers.

Profitability

Forecasting and contributing to and enhancing Company profitability by thinking about actions in line with budgets and financial targets.  

Personal Growth

Taking full responsibility to develop your own operational experience and be considered competent in area of expertise. You’ll also be flexible, committed and show integrity.

We would like to talk to people that can work well both individually and as part of a wider team, that have no problem transforming briefs into ideas and solutions. Good organisational and communication skills are essential, as the roles rely on strong teamwork and will offer opportunities for direct contact with clients.

At Rapiergroup, we strive to offer the best management, support and training to meet individual’s needs. We believe that everyone who works here should love what they do, putting their heart and soul into their work. We know that the right individual will thrive with us and can look forward to an exciting and varied career with great opportunities for progression.

We offer a competitive package, believe in a good work-life balance, and offer flexible working in a fun and happy environment. We all share a great sense of humour and look forward to welcoming more like-minded individuals to our team.

You’ll need to live and breathe our core values to be a great fit:

Do the right thing

We do what we say we are going to do and what is expected of us in our roles. We know in our hearts the right thing to do, whatever the situation, and we do it without being asked.

Open minded

We welcome each other’s ideas and embrace change.

Team player

We help each other and have each other’s backs We act as a team and do not leave anyone behind.

Humbly Confident

We act for the greater good of the company, so everything we say and do is for that purpose and no other. We are no nonsense, straight talking, no fuss, no ego

Positive

We approach our days with ‘can do’ attitudes and do our utmost to bring our best self to work every day.