Administrative Assistant [JD010]

• Job title: Administrative Assistant
• Reporting to: General Manager
• Contract: Part-Time, Permanent
• Salary: £4,800 - £6,000 (BOE)
• Location: Flexible but may be required to come office for meetings
• Hours: 8 hours per week

APPLICATION DEADLINE: 15/02/2024

Sabeel is an organisation that is passionate about people development. We build people and want our people to be the best they can be. Our bespoke products are designed to make that happen.

We are looking for a passionate and dedicated ‘Admin Assistant’ to join our team. The successful candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of various administrative tasks. If you are organised, proactive, and enjoy contributing to a positive work environment, we invite you to apply.

• General Administrative Support: Including answering direct phone calls, emails, directing enquiries to appropriate personnel, organising documents, and filing systems.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements for team members. Manage and update calendars to ensure accuracy.
• Data Entry and Record Keeping: Accurately enter and update data in databases and spreadsheets. Ensuring records are updated regularly and kept accurately.
• Student Payment: Tracking and liaising with students in relation to missed payments and their enrolment to the programmes.
• Reporting: Providing regular and accurate reports for General Manager and other team members. Liaising with different managers, suppliers, and stakeholders as an when required.
• Improvements: Contribute to the development and improvement of different systems and processes.

• A-Levels or equivalent; additional education or certification is a plus.
• Proven experience as an administrative assistant or in a related role.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and the ability to multitask effectively.
• Discretion and confidentiality in handling sensitive information.

To apply for this role, you must have the right to live and work in the United Kingdom.

The deadline for applications is 9:00pm on 15th February 2024. We will be reviewing applications and arranging interview as applications are received.

Please submit your CV and a cover letter of no more than two sides.

In the cover letter, please focus on the following:

• What the Sabeel’s vision and mission mean to you
• What activities you would prioritise in your first year in this role
• What success would look like to you after three years

if you have any questions, please email [email protected].