Privacy Policy – Careers Page

Last Updated: 8th Sept 2025

[Company Name] (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us when applying for a role through our Careers webpage. This Privacy Policy explains how we collect, use, store, and protect your information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

When you apply for a position with us, we may collect the following types of information:

• Personal Identifiers: Name, email address, phone number, mailing address.
• Application Details: Resume/CV, cover letter, employment history, education, skills, qualifications, references, and work eligibility.
• Voluntary Information: Any additional details you choose to provide (e.g., portfolio links, preferences, or demographic information).
• Technical Information: IP address, browser type, and device information automatically collected through our Careers site.

2. Lawful Bases for Processing

Under the UK GDPR, we must have a lawful basis to process your personal data. We process your data based on:

• Contractual necessity – to take steps at your request prior to entering into a potential employment contract.
• Legal obligation – to comply with employment and immigration laws.
• Legitimate interests – to manage recruitment processes effectively and improve candidate experience.
• Consent – where you have provided explicit consent (e.g., retaining your details for future opportunities).

3. How We Use Your Information

We use your personal information to:

• Process and evaluate your job application.
• Communicate with you regarding your application status.
• Verify your eligibility to work in the UK.
• Maintain recruitment records for compliance and reporting purposes.
• Improve our recruitment processes and candidate experience.

We will not use your information for purposes unrelated to recruitment unless legally required or with your consent.

4. Sharing of Information

We may share your information with:

• Internal Teams: Hiring managers, HR, and other employees involved in the recruitment process.
• Service Providers: Third-party platforms or vendors (such as applicant tracking systems) that support our hiring process.
• Legal Authorities: When required to comply with applicable laws, regulations, or legal proceedings.

We do not sell or rent your personal information to third parties.

5. Data Retention

We retain candidate data for as long as necessary to fulfill recruitment purposes and comply with legal obligations. If you are not selected, we may retain your application for upto 6 months to consider you for future opportunities, unless you request deletion sooner.

6. Data Security

We implement technical and organisational safeguards to protect your personal information from unauthorised access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure.

7. Your Rights Under UK GDPR

As an applicant, you have the following rights under the UK GDPR and Data Protection Act 2018:

• Right of access – to request a copy of the personal data we hold about you.
• Right to rectification – to correct inaccurate or incomplete data.
• Right to erasure (“right to be forgotten”) – to request deletion of your personal data, subject to legal obligations.
• Right to restrict processing – to request limits on how we process your data.
• Right to data portability – to request your data in a structured, commonly used, and machine-readable format.
• Right to object – to object to processing based on legitimate interests.
• Right to withdraw consent – where processing is based on consent.
• Right to lodge a complaint – with the UK Information Commissioner’s Office (ICO) if you believe your rights have been infringed.

To exercise your rights, please contact us at [email protected].

8. International Data Transfers

If your data is processed or stored outside the UK, we will ensure appropriate safeguards are in place in line with UK GDPR requirements.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us:

Production Solutions Group

Unit 2, Cockshute Industrial Estate, Stoke on Trent, ST4 7AW.

Email: [email protected]

Phone: 020 4600 8093

You also have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.