Team Assistant

Hello, we’re Toppan Digital Language. We’re a language solutions provider that’s enabled by tech. Our mission is to help global companies with high-risk, business-critical content sell with confidence in any language.

We aim to be the #1 localization partner for companies in life sciences and healthcare, market insights, consumer brands, financial and legal services. Our ambition is proudly backed by Toppan Inc., a worldwide leader in content distribution with a global team of more than 50,000 employees.

Operating globally, we design language solutions with the best teams and the best tech to meet our customers’ needs at speed, at scale—securely. We are obsessed with our clients’ success, and as importantly, our employees’. We want to build a reputable firm that attracts, develops, and retains exceptional talent in our industry.

Our values reflect the thinking of our founders who have decades of trusted industry and localization expertise. They act as a major force in shaping our company culture: an entrepreneurial spirit that embraces a growth mindset and an ethos of inspiring excellence. We want our teams and leaders to bring their best each day!

To strengthen our team, we are looking for a dedicated and well-organized Team Assistant to support administrative tasks and assist our management team. This is a great opportunity to work in a dynamic, creative and multicultural environment.

Location: Wolfsberg

Working model: 2 days in the office, 3 days home office

Working Hours: Part-time (25–30 hours/week), 5 days/week

Willingness to travel: 1–2 days per quarter at our office in Graz

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Standort: Wolfsberg

Arbeitsmodell: 2 Tage im Büro, 3 Tage Homeoffice

Arbeitszeit: Teilzeit (25–30 Stunden/Woche), 5 Tage / Woche

Reisebereitschaft: 1-2 Tage pro Quartal in unserem Büro in Graz

• Organize and manage the office independently
• Perform front desk duties and handle telephone communication
• Carry out general administrative tasks, especially preparatory accounting
• Coordinate and manage national and international business travel
• Organize and support client and internal team events
• Provide administrative support to management in daily operations
• Manage and procure office supplies for employees

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• Selbstständige Büroorganisation und -verwaltung
• Front Desk Tätigkeiten am Telefon
• Allgemeine administrative Tätigkeiten, insbesondere vorbereitende Buchhaltung
• Reisemanagement für nationale und internationale Dienstreisen
• Organisation und Unterstützung bei Kunden- sowie internen Team-Events
• Administrative Unterstützung der Geschäftsführung im operativen Tagesgeschäft
• Verwaltung und Beschaffung von Arbeitsmitteln für Mitarbeiter:innen

• Completed commercial training (e.g., HAK, HLW, or office clerk apprenticeship)
• 3 years of relevant professional experience in a similar role
• Excellent command of written and spoken English and German

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• Abgeschlossene kaufmännische Ausbildung (HAK, HLW oder Lehre als Bürokauffrau/-mann)
• 3 Jahre einschlägige Berufserfahrung in einer vergleichbaren Position
• Sehr gute Deutsch und Englischkenntnisse in Wort und Schrift

• Ability to adapt to an international working environment
• Proficient in MS Office and digital tools
• Good communication skills
• Ability to take initiative in resolving queries/issues
• Responsibility and accountability
• Good time management and organizational skills
• Proactive and flexible team player

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• Fähigkeit, sich an ein internationales Arbeitsumfeld anzupassen
• Beherrschung von MS Office und digitalen Tools
• Gute Kommunikationsfähigkeiten
• Fähigkeit, bei der Lösung von Fragen/Problemen die Initiative zu ergreifen
• Verantwortung und Rechenschaftspflicht
• Gutes Zeitmanagement und Organisationstalent
• Proaktiver und flexibler Teamplayer

Gehalt:

Die Entlohnung erfolgt gemäß dem Kollektivvertrag für Angestellte in Gewerbe, Handwerk und Dienstleistung, Verwendungsgruppe III. Das tatsächliche Gehalt richtet sich nach Qualifikation und Berufserfahrung.

Toppan Digital Language is committed to equality in employment and is able to consider any necessary adjustments during the recruitment process.