Description
Overview of Role
Maintain sales, purchase and nominal ledger postings for AF Affinity and co-ordinate and liaise with the AF Affinity business on an on-going basis.
To prepare management accounts for AF Affinity, provide back-up assistance to the Management Accountant and other team members and undertake any other relevant duties as required by the role.
To manage accounts receivable and payable, including proactive debt chasing to ensure timely collection of outstanding invoices.
Duties and Responsibilities
- Prepare and distribute Affinity sales invoices in a timely and efficient manner, ensuring invoices are aligned to any order confirmation/prepayments and correct VAT rates and payment terms are applied
- Issue monthly Affinity customer statements and chase payment of overdue accounts
- First line support for any Affinity customer account queries ensuring these are responded to promptly
- Administer any Affinity credit/refunds due in line with customer expectations
- Process telephone card payments from customers
- Reconcile Affinity supplier statements
- Close Affinity sales and purchase ledgers in line with administration timetable ensuring all transactions are allocated in correct accounting periods
- Prepare nominal ledger postings, banking/reconciliation and submit VAT returns
- Preparation of Affinity monthly management accounts
- Assist Management Accountant and Financial Controller with preparation and updating of Affinity budgets/forecasts and cash flows
- Assist with any other ad-hoc reporting as required