HR Administrator

HR Administrator — Start Your HR Career with Purpose

Looking to turn your interest in people into a career in HR? Join Bromley Y and gain practical experience while helping a charity make a difference to children and young people.

Whether you are a recent graduate or looking to take your first step into HR, this role offers the opportunity to learn, develop and contribute from the outset. You will work closely with our HR Lead, gaining experience across recruitment, onboarding, employee records and the day-to-day work of a busy HR function.

You do not need previous HR experience to apply. We welcome transferable skills gained through university, placements, volunteering, part-time employment or administrative work. You will bring organisation, curiosity and a willingness to learn.

Develop your career with us

As part of our commitment to professional development, the successful postholder will have the opportunity to receive sponsorship to complete the CIPD Level 3 Foundation Qualification, unless already qualified.

Alongside a recognised professional qualification, you will build practical skills, take ownership of meaningful tasks and see how HR supports people throughout their employment.

About Bromley Y

Bromley Y is an established charity supporting the mental health and emotional wellbeing of children, young people and their families. We listen to the people who use our services and work closely with families, carers and partner organisations.

Our support includes individual evidence-based interventions, group work, digital resources, webinars, mentoring and social prescribing.

Our CLEAR values — Care, Listen, Empower, Accept and Respect — guide how we support our communities and work together.

The opportunity

• Role: HR Administrator
• Salary: £25,133–£29,131.69 per annum, full time. Appointment above the starting salary may be considered for applicants who already hold CIPD Level 3.
• Hours: 37.5 hours per week
• Contract: Permanent
• Location: Hybrid working, combining time at our Bromley Y building with working from home

What you will get involved in

This is a varied role offering experience across the employee journey. With guidance from the HR Lead, you will:

• Act as a welcoming first point of contact for HR queries, responding or referring them as appropriate.
• Support recruitment, from preparing adverts and arranging interviews to drafting offer letters and employment documents.
• Help new colleagues feel welcome through onboarding and organisational induction.
• Keep employee records accurate, confidential and up to date using our HR system and SharePoint.
• Coordinate probation reminders, appraisal tracking, reference requests, contractual changes and leaver administration.
• Support right to work checks, DBS renewals and professional registration checks.
• Help organise meetings, take minutes and prepare HR reports.
• Contribute to HR projects and improvements to our systems and processes.

What you will bring

We are interested in your potential and the skills you can bring. You will have:

• Strong organisational skills and the ability to manage competing priorities.
• Attention to detail and a careful approach to handling information.
• Clear, friendly and professional communication skills.
• An understanding of why confidentiality matters.
• Confidence using Microsoft Office and learning new systems.
• Initiative, alongside the confidence to ask questions and seek guidance.
• An interest in HR and a commitment to Bromley Y’s values.

Administrative experience gained through work, study, placements or volunteering will be useful. Previous HR experience, employment law awareness and familiarity with HR systems are welcome, but are not essential.

Graduates from any subject area are welcome to apply. A degree is not a requirement for the role.

How to apply

To apply please submit an application through this link Bromley Y - HR Administrator by 5pm on 30/10/2026, including your notice period or earliest available start date.

Tell us why you are interested in starting or developing your HR career at Bromley Y and how your skills and experiences would help you succeed. Examples from university, volunteering, placements and part-time work are all welcome.

We may close the vacancy early if we receive sufficient applications, so we encourage you to apply promptly. Only shortlisted applicants will be contacted.

For questions about the role, please email [email protected].

You can also view this advert via our website careers page (Vacancies - Bromley Y : Bromley Y)

Build your HR career while supporting work that matters.

The Rewards for joining us:

·      Good competitive salary

·      Comprehensive induction

·      Hybrid working pattern.

·      Holiday entitlement of 25 days per annum, plus bank holidays (pro rata for part time)

·      A wellbeing day

·      Support via our Employee Assistance Programme

·      Contributory Pension scheme

·      The successful candidate will be supported in their professional development.

·      Attending organisation events

·      Cycle to work scheme.

·      Blue Light Card

·      Being part of a dynamic, creative and innovative team where all our people are empowered to achieve their very best.

·      Work for an award-winning organisation.

·      Be part of a diverse, inclusive, collaborative, and supportive working environment that places Diversity, Equity, Inclusion and Belonging at the heart of its business strategy.

As an equal opportunity’s employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace where our employees feel psychologically safe, and we strongly encourage suitably qualified applicants from a wide range of cultural and ethnic backgrounds to apply and join our organisation.

We are committed to the safeguarding of children and require the successful applicant to undertake a check from the Disclosure and Barring Service.

By submitting an application, you are consenting to Bromley Y HR team securely holding and processing your personal data. You retain the right to have your information deleted in line with current GDPR legislation. Please refer to our job applicant privacy notice for further information.

BROMLEY Y

HR ADMINISTRATOR

JOB DESCRIPTION

Job Title: HR Administrator

Section: Strategy & Development

Responsible to: HR Lead (Bromley Y)

Location: Bromley

Hours of Work: 5 days a week (37.5 hours)

Grade: 2

1.   ROLE FOCUS:

To work closely and collaboratively with the HR Lead to support developing the HR infrastructure ensuring the delivery of an effective HR service across the organisation as a whole.

To provide an effective administrative support service to the Human Resources team while managing sensitive and confidential matters and protecting the security of information, data and files.

To assist in the process of recruitment, on boarding, induction and off boarding of Bromley Y employees.

MAIN DUTIES

·       To provide day-to-day support to the HR Lead.

·       To provide a customer-focused people service, which supports all aspects of the employee experience, including recruitment, onboarding, communication, engagement, learning and development, retention, and offboarding.

·       To work with the HR Lead to support business organisational initiatives such as continuing to embed a culture of equality, diversity and inclusion in the workplace.

3.   ADMINISTRATIVE RESPONSIBILITIES

·       To draft contractual changes letters and to manage leavers administration

·       Supporting HR Lead with the development and building of HR infrastructure

·       Assisting and supporting with any business or HR related projects

·       Upload all employees’ important documents on SharePoint and updating HR folders.

·       Being the first point of contact for all HR queries and questions coming through the HR mailbox

·       Supporting with all employees related administration tasks for example: starters and leavers, probation reminders, appraisal tracking, training administration, responding to external reference requests, booking rooms and minute taking.

·       Inputting data on the HR System (Sage HR), ensuring accurate and reliable information is maintained, producing management data reports when requested.

4.   RECRUITMENT AND SELECTION RESPONSIBILITIES

·       Supporting with writing job adverts and updating job descriptions

·       Advertising roles on recruitment platforms

·       Shortlisting candidates when required.

·       Drafting conditional job offer letters.

·       Drafting terms and conditions of employment

·       Creation and updating of electronic personnel files on SharePoint.

·       Onboarding of new employees and delivering the organisational induction

·       Administer employee compliance checks, including Right to Work Checks, DBS renewals and Professional membership registration.

·       Supporting volunteer recruitment activities and processes

5.   EDUCATION AND TRAINING

·       Attend training courses appropriate to the HR Administration role.

·       CIPD Level 3 qualification, or a commitment to work towards successful completion of CIPD Level 3.

6.   GENERAL

·       Keep accurate and appropriate records, providing information for monitoring and evaluation when required.

·       Work in accordance with the service's objectives and values.

·       Comply with all organisational policies and procedures, and in particular to ensure safe, fair, and responsible working practices.

·       Undertake duties to ensure the health and safety of post-holder, colleagues, service users, volunteers, and visitors.

·       Work flexibly, being prepared to perform other administrative duties in line with the organisations priorities which may change from time to time.  

·       Promote the work of Bromley Y people and encourage positive understanding, awareness and attitudes towards emotional wellbeing and mental health.

·       Work at all times to promote equality, diversity, and individual rights.

·       Work alongside and ensure active service user participation in all aspects of work, including monitoring of activities.

JOB SPECIFICATION

Qualifications

Essential

·       DBS check

Desirable

·       CIPD Level 3 or commitment to undertake the qualification.

Experience

Essential

·       Previous experience of working in an office administration environment

Desirable

·       Experience of dealing with staff at all levels

Knowledge, Skills and Competencies

Essential

·       Ability to work in a fast-paced environment

·       Attention to detail and ability to multi-task. Well organised, with the ability to manage day to day work, projects as well as ad hoc responsive tasks, balancing a range of priorities and deadline.

·       Understanding importance of confidentiality

·       Excellent verbal, written, and interpersonal skills.

·       Proficient in the use of Microsoft Office

·       Strong interpersonal and collaboration skills, friendly and approachable, and able to collaborate effectively at all levels of the organisation.

·       Knowledge of HR Systems and Cloud based filing

Desirable

·       Working knowledge of Health, Social Services, Education and the Voluntary Sector

·       Understanding of HR processes and procedures

·       Understanding of the full cycle recruiting process

Values

Essential

·       Can demonstrate support for the values and beliefs of Bromley Y and for its services.

·       Holds positive attitudes to diversity, equality and enabling access to services for all

·       Holds a positive attitude toward children and young people, particularly those with emotional and mental health difficulties.

Desirable

·       Can demonstrate support for the THRIVE model and the RESPECT principles.

Personal Attributes

Essential

·       Able to work from home, utilising remote technologies.

·       Flexibility across hours of work when required.

·       Excellent computer skills and abilities