ARCHIVE RECORDING OFFICER

ExpressCredit is a global consumer finance company operating in Namibia and 3 surrounding countries, including Zambia, Botswana, and Lesotho. Our company helps individuals in a need of short-term and long-term financial solutions – all of which make a meaningful and lasting impact on the local communities.  

Since 2018, ExpressCredit has more than tripled its global operations and grown to over 200 employees in Namibia and 1000 employees worldwide. If you want to work for a dynamic, forward-thinking and socially responsible financial services provider we are the right match for you!  

To learn more about ExpressCredit, visit: https://www.expresscredit.com.na/ 

Express Credit is an equal opportunity employer committed to diversity and inclusion in the workplace

ExpressCredit - one team with one dream to bring an added value to all our clients in Africa! 

Job Mission: To control the proper office management of all Branches / Agencies by overseeing that all records and documents for business are preserved, filed, monitored, and controlled as per guidelines. To successfully monitor movement and recording of all documentation between Branches / Agencies and archives. To allow easy access to any filed documents when required and preserving all documents for the period record keeping is required by law.

Responsibilities:

• Establishing a new records management system.
• Develop, maintain, verify and evaluate existing systems continually.
• Recording, filing, retrieving, and arranging of documentation and files.
• Dealing with enquiries and request for information from both internal and external clients.
• Ensure that financial, legal, or administrative requirements and regulations are complied with.
•  Ensuring data/ documents are protected.
•  Classifying and indexing all documentation / records.
•  Destroying documentation timeously when required as per policy.
• Ensuring easy access to archived documents/ records when information is required by all relevant users.
• Provide training to employees who require access or have responsibility for maintaining records
•  Put system in place to adequately monitor and record all documentation to be send to Archive.
• Record documentation in transit and immediately record and check upon arrival

• Previous experience in Record keeping with a knowledge of Microfinance, financial services or insurance sector will be advantageous.
•  Approachable with excellent people skills.
•   Team player with problem solving skills.
•  Excellent time management, multi-tasking, highly responsible person with strong organizational skills.
•  Self-motivated and disciplined individual.
• Excellent verbal and communication skills in English and be able to communicate with all employee levels throughout the company
•  Previous experience in the field – added advantage.
• Grade 12 and higher qualifications in related field (finance / banking / management).
• Patient, logical, and meticulous individual.
• Independ and flexible.
• Driver’s license – advantageous
• Valid Police Clearance Certificate.