Office Assistant & Event Coordinator

As an Office Assistant & Event Coordinator, you will ensure smooth daily office operations and help maintain a positive company culture. You will be responsible for managing visitor reception, coordinating meetings and events, and supporting various departments with administrative tasks. You will act as a key contact for maintaining an organized and welcoming office environment, contributing to a collaborative workplace by facilitating cross-departmental coordination and ensuring all events align with company values.

Office Management:

• Coordinate and optimize daily office operations, including managing the internal task schedule (Ämtli) to ensure fairness, clarity, and efficiency.
• Manage office supplies and branded merchandising items, ensuring stock levels are maintained.
• Support administrative tasks and cross-departmental organizational projects.
• Coordinate Workplace Resources (WPR), ensuring a tidy and well-maintained office environment.

Meeting and Visitor Management:

• Manage visitor reception, including organizing and assisting visitors.
• Prepare and manage meetings, including room setup, providing materials, and catering arrangements.
• Coordinate hotel reservations, transportation, and restaurant bookings for visitors.
• Organize and manage gift arrangements for visitors.

Company Culture:

• Organize employee gifts, surprises, and anniversary celebrations to foster a positive workplace culture.
• Plan and execute recognition activities, such as employees birthdays, anniversaries, and team achievements, enhancing employee morale and team spirit.

Event Management:

• Plan and organize internal events such as monthly company updates, teambuilding events, company parties, customer meetings, and get-togethers
• Support the organization and execution of large-scale external events, including the annual Loft Fest and trade show appearances
• Ensure alignment of all events with the company’s branding and strategy

General Administrative Support:

• Capture event content (photos/videos) for internal use and social media platforms.
• Provide administrative and organizational assistance to the Sales team as needed.
• Assist various departments with administrative tasks and organizational projects.

• Completed commercial degree or equivalent, with experience in office and event management, preferably in a tech, aviation, or industrial sector
• Proven professional experience in event planning, coordination, and organizational tasks
• Excellent organizational skills, structured working style, and a proactive, independent work ethic
• Fluent in written and spoken German and English
• Excellent communication skills, creativity, and a professional demeanor
• Hands-on mentality, attention to detail, and reliability.
• High resilience, flexibility, and ability to adapt to changing priorities, particularly during long event days
• 100% presence at the office
• A passion for aviation or technology is a plus

Loft Dynamics is a team of over 80 passionate hard- and software engineers, highly specialized developers, and dedicated aviation and production experts that has achieved the world's first qualification for a Virtual Reality Motion training device by the European Aviation Safety Authority EASA with its Robinson R22 & Airbus H125 training solutions. All mechanical designs and electronic systems are engineered and coordinated in-house. Another strength of the team is its proximity to flight schools and professional operators worldwide. Swiss launching customer Mountainflyers, the Heli Academy, the development partner Air Zermatt, the helicopter manufacturer Airbus Helicopters and other important industrial partners enable the development of highly performing and innovative training solutions with the best possible value. Several European and North American training centers have already ordered our training devices and services and operate them successfully. The company is multiplying its products and services offers and growing rapidly.

We offer a modern and flexible working environment with the latest development tools, exciting challenges, and future-oriented career opportunities for you!

If you are interested, we would enjoy receiving your application documents. We are looking forward to getting to know you.

For questions, please get in touch with our HR Business Marianne +41 44 442 09 56